Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Student Awards Agency Scotland
Saughton House, Broomhouse Drive
Edinburgh
EH11 3UT
UK
Contact person: Gordon Kilpatrick
Telephone: +44 1312443118
E-mail: SAAS_Procurement@gov.scot
NUTS: UKM75
Internet address(es)
Main address: www.SAAS.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00355
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Debt Management System
Reference number: SAAS0002
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of debt management system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
130 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Scotland
II.2.4) Description of the procurement
Provision of debt management system.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 10
Price
/ Weighting:
90
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
A one year contract extension is required to allow CCS (2002) Ltd to continue to provide the COLSYS debt recovery/management service to SAAS. The IT system which records debtor information and ensures prompt action to recover debts is integral to the SAAS operation. SAAS originally intended to replace this with a bespoke in-house built and managed debt recovery/management system from 1 October 2020. The Covid-19 pandemic has had a significant impact on the SAAS Debt Recovery Improvement Project which would deliver this bespoke system and a decision was made by SAAS to temporarily pause this project whilst they concentrate on other business critical requirements resulting from Covid-19. It is therefore necessary to put in place contractual arrangements with CCS (2002) Ltd to ensure the COLSYS system can continue to be utilised by SAAS whilst the project is paused.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: SAAS0002
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/08/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CCS (2002) Ltd
Lynx House, 17 St Georges Lane
Thornton-Cleveleys
FY5 3LT
UK
Telephone: +44 1706836140
NUTS: UKD
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 130 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:629235)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH11LB
UK
Telephone: +44 1312252525
Internet address(es)
URL: https://www.scotcourts.gov.uk
VI.5) Date of dispatch of this notice
27/10/2020