Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Holy Cross Catholic Multi Academy Company
Heathcote Street
Coventry
CV6 3BL
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.hcmac.co.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holy Cross MAC — Multi-functional and Reprographic Devices and Associated Print Services Tender
II.1.2) Main CPV code
79520000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide multi-functional and reprographic devices and associated print services for Holy Cross MAC at the following schools:
— Cardinal Newman Catholic School,
— Bishop Ullathorne Catholic School,
— St Thomas More Catholic Primary School,
— Christ the King Catholic Primary School,
— St Augustine's Catholic Primary Schoo,
— St John Vianney Catholic Primary School,
— St Elizabeth's Catholic Primary School.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
900 000.00
GBP
II.2) Description
Lot No: 1
II.2.2) Additional CPV code(s)
30121200
50313000
30125000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
Coventry.
II.2.4) Description of the procurement
The successful supplier will be required to provide, maintain and manage the multi-functional and reprographic devices and associated print services for all Schools within the Holy Cross MAC, Coventry.
Holy Cross MAC will require PaperCut MF Print Management Software and the software would need to be embedded into all devices, in order that staff could collect their printing from any machine within each school, via an RFID, pin code or USB biometric reader.
Software assurance should also be included, in order that Holy Cross MAC receive server and client updates, year round.
Devices would need to be supported for Windows 10 and above also Mac OS software and Android. An air print service such as Everyone Print or similar would also be required to support the schools mobile devices.
The contract being tendered is for three years in duration from 1 August 2020 until 31 July 2023, with the option to extend the contract term for a further term of up to 2 years. The current individual school contracts which have not expired by the MAC contract commencement date will join the MAC contract on the day after the dates detailed below.
The MAC may grow in the number of schools becoming part of the MAC during this contract period. The provision of services within any further schools, when they have joined the MAC, may fall under the scope of this contract. The successful Supplier would be expected to provide the service within the additional schools, using the same costing model, ratios, etc. that they applied to their successful financial submission for the MAC, at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC.
Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing bodies and the Holy Cross MAC are not obliged to accept the lowest price.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/CJ244TKMFM
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 250-620639
Section V: Award of contract
Contract No: 620639
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sharp Business Systems UK Ltd
02136901
Midshire House, Doranda Way
West Bromwich
B71 4LT
UK
NUTS: UKG3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 115 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=539207366
Go reference: GO-20201030-PRO-17304298
VI.4) Procedures for review
VI.4.1) Review body
Holy Cross Catholic Multi Academy Company
Coventry
UK
VI.5) Date of dispatch of this notice
30/10/2020