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Contract Notice

Alternative Accommodation Services (Decants) Framework

  • First published: 06 November 2020
  • Last modified: 06 November 2020
  • Version: N/A
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Contents

Summary

OCID:
Published by:
Hyde Housing Association
Authority ID:
AA75137
Publication date:
06 November 2020
Deadline date:
07 December 2020
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Hyde Housing Association

30 Park Street

London

SE1 9EQ

UK

Contact person: Mark Shickell

Telephone: +44 2032072754

E-mail: procurementhelpdesk@hyde-housing.co.uk

NUTS: UK

Internet address(es)

Main address: https://hyde.delta-esourcing.com/

Address of the buyer profile: https://www.hyde-housing.co.uk/

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://hyde.delta-esourcing.com/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://hyde.delta-esourcing.com/


Tenders or requests to participate must be sent to the abovementioned address


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://hyde.delta-esourcing.com/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Alternative Accommodation Services (Decants) Framework

II.1.2) Main CPV code

55250000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.1.5) Estimated total value

Value excluding VAT: 10 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 10

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Alternative Accommodation and In/Out Inventory Checking Services.

II.2) Description

Lot No: One

II.2.1) Title

Alternative Accommodation Services (Decants) — London

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: Two

II.2.1) Title

Alternative Accommodation — Kent

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: Three

II.2.1) Title

Alternative Accommodation — East Sussex

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: Four

II.2.1) Title

Alternative Accommodation — West Sussex

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: Five

II.2.1) Title

Alternative Accommodation — Surrey

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: Six

II.2.1) Title

Alternative Accommodation — Hampshire

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: Seven

II.2.1) Title

Alternative Accommodation — Peterborough

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: Eight

II.2.1) Title

Alternative Accommodation — Northamptonshire

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: nine

II.2.1) Title

Alternative Accommodation — Cambridgeshire

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Lot No: Ten

II.2.1) Title

Alternative Accommodation — All Lots

II.2.2) Additional CPV code(s)

55250000

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

UNITED KINGDOM.

II.2.4) Description of the procurement

Creation of alternative accommodation (Decants) framework covering a proposed 10 geographical lots. Tenderers successfully appointed to the proposed framework will be required to provide short-term let accommodation to house Hyde residents and their families requiring emergency decant accommodation arising as a result of i.e. fire, flood, storm damage as examples. Additionally there will be a requirement for provision of in/out inventory checking services associated with or separate to the alternative accommodation provision.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Overall framework value has been set at GBP 10 million for the purposes of volume use by Hyde and other public sector bodies throughout the duration of the framework. Individual lot values have been stated as GBP 1 only as there is no estimation of future use or requirement due to the ad-hoc emergency nature of alternative accommodation requirements.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Hyde's proposed framework may be suitable for the following businesses/areas of business i.e. Letting agents, estate agents, social landlords, other housing associations operating in and covering the 10 proposed geographical lot areas.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated and set out in the Invitation to Tender document pack.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/12/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 08/12/2020

Local time: 12:01

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:https://hyde.delta-esourcing.com/tenders/UK-UK-London:-Letting-services-of-short-stay-furnished-accommodation./A365SN9NB5

To respond to this opportunity, please click here: https://hyde.delta-esourcing.com/respond/A365SN9NB5

Go reference: GO-2020113-PRO-17318583

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

The Strand

London

WC2A 2LL

UK

VI.5) Date of dispatch of this notice

03/11/2020

Coding

Commodity categories

ID Title Parent category
55250000 Letting services of short-stay furnished accommodation Camping sites and other non-hotel accommodation

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurementhelpdesk@hyde-housing.co.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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