Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Castles and Coasts Housing Association
7617
3 Paternoster Row
Carlisle
CA3 8TT
UK
Contact person: Mr David Poulton
E-mail: david.poulton@castlesandcoasts.co.uk
NUTS: UKC
Internet address(es)
Main address: http://www.castlesandcoasts.co.uk
Address of the buyer profile: http://www.castlesandcoasts.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.proactis.com/register
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.proactis.com/register
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Strategic and Project Employer's Agent and Project Employer's Agent — Framework
Reference number: DN508552
II.1.2) Main CPV code
71315200
II.1.3) Type of contract
Services
II.1.4) Short description
1.1) CCHA intends to divide the framework into three lots. Lot 1 is for a strategic and Project Employer's Agent to support the implementation of the development programme. Lot 2 and 3 are split by geographic region as denoted in the table below and this is for a Project Employer's Agent to be employed on a project by project basis to fulfil the relevant Employer's Agent's Client Representative role under the building contract/development agreement.
1.2) It is the aim of CCHA to use the framework to facilitate the development of a seamless integrated delivery process for developments and projects incorporating traditional client roles. The selected supplier will need to work with CCHA's standard development procedure and standard house types and specification.
1.3) CCHA have a development programme, comprising of new build and regeneration schemes across the North of England with an estimated value of fifty-two million (GBP 52 000 000) over the next 4 years. The estimated value of the services to be awarded under the framework is up to one million (GBP 1 m) over the potential 4-year term.
1.4) The development works envisaged are predominantly new build and regeneration schemes totalling circa 400 units with a further 100 units from the Section 106 planning gain route; which will require the successful supplier to take the role of Strategic and Project Employer's Agent.
1.5) Work under the framework may also include the development of related community facilities, commercial facilities on individual projects and associated infrastructure works incorporating energy efficient measures. The supplier will be expected to work closely with CCHA and its partners and be prepared to commit to long term partnering relationships and operating within the governance regimes of such organisations.
1.6) The selected supplier will need to be experienced in a variety of new build, refurbishment and regeneration projects and acting as an Employer's Agent/client representative on partnered methods of procurement in relation to affordable housing schemes, developing homes for rent and/or sale (including a range of intermediate tenures) and working collaboratively with partner, developers, local residents and tenants.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 for a Strategic and Project Employer's Agent to oversee the implementation of the development program. Provide Employers Agent services in instances of performance failure and or full/partial services to section 106/turnkey developments as appointed.
II.2) Description
Lot No: 2 & 3
II.2.1) Title
Lot 2 and 3 are Split by Geographic Region as Denoted in the Table Below and this is for a Project Employer's Agent to be Employed on a Project by Project Basis
II.2.2) Additional CPV code(s)
71246000
71247000
71248000
71315200
71315300
71324000
71520000
71530000
II.2.3) Place of performance
NUTS code:
UKC
UKD
II.2.4) Description of the procurement
Lot 2 for a Project Employer's Agent to be employed on a project by project basis to fulfil the relevant role of Employer's Agent/client representative under the building contract/development agreement predominately in Cumbria in the North West of England.
Lot 3 for a Project Employer's Agent to be employed on a project by project basis to fulfil the relevant role of Employer's Agent/client representative under the building contract/development agreement in the North East England
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1-year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1
II.2.1) Title
Lot 1 is for a Strategic and Project Employer's Agent to Support the Implementation of the Development Programme
II.2.2) Additional CPV code(s)
71246000
71247000
71248000
71315200
71315300
71324000
71520000
71530000
71540000
II.2.3) Place of performance
NUTS code:
UKC
UKD
II.2.4) Description of the procurement
Lot 1 for a Strategic and Project Employer's Agent to oversee the implementation of the development program. Provide Employers Agent services in instances of performance failure and or full/partial services to section 106/turnkey developments as appointed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1-year extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years:
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2020
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/12/2020
Local time: 08:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Castles and Coasts Housing Association
3 Paternoster Row
Carlisle
CA3 8TT
UK
VI.5) Date of dispatch of this notice
04/11/2020