Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
UK
Contact person: Will Anderson
Telephone: +44 1313707455
E-mail: cpt@hanover.scot
NUTS: UKM
Internet address(es)
Main address: http://www.hanover.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CR-H0434 Provision and Installation of Floor Coverings Contract 2020-24
Reference number: CR-H0434
II.1.2) Main CPV code
44112200
II.1.3) Type of contract
Supplies
II.1.4) Short description
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
Please state which lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
278 925.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
East Area
II.2.2) Additional CPV code(s)
44112200
II.2.3) Place of performance
NUTS code:
UKM7
Main site or place of performance:
As listed in Appendix 1 (Doc 1).
II.2.4) Description of the procurement
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
Please state which lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.
II.2.5) Award criteria
Quality criterion: Understand contract requirements
/ Weighting: 30 %
Quality criterion: Customer service
/ Weighting: 20 %
Quality criterion: Corporate social responsibility
/ Weighting: 10 %
Cost criterion: Ultimate cost
/ Weighting: 40 %
II.2.11) Information about options
Options:
Yes
Description of options:
Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
Please state which lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Should a tenderer wish to go for more than one lot, a single ESPD would cover all lots.
Note: any subcontractors would have to submit an individual ESPD per contractor.
Lot No: 2
II.2.1) Title
North Area
II.2.2) Additional CPV code(s)
44112200
II.2.3) Place of performance
NUTS code:
UKM5
Main site or place of performance:
As listed in Appendix 1 Geographic lots — Doc 1.
II.2.4) Description of the procurement
Requirement:
Supply, deliver ad install flooring to internal areas as instructed.
Provision of quarterly spend reports by development and by product category.
Provision of price and product updates.
Deliveries and fittings by pre-arrangement — on-site staff are available during certain ‘core’ hours only which vary depending on the number of units within each development.
Tenant consultation must be carried out, when choosing flooring. Provision of reasonable sized samples to allow tenant consultation for each project when choosing flooring. Liaison with development managers is required to facilitate this.
Provision of a reverse logistics approach for removal of old flooring and its disposal or recycling in accordance with the appropriate environmental regulations and legislation.
Provision of a nominated point of contact to provide a support link between development and supplier to deal with order or delivery anomalies as they occur.
Provision of customer satisfaction surveys to capture feedback of the service from both a staff and tenant perspective.
Provision of storage capacity of orders pre-delivery.
Provision of a flooring repairs service.
Attendance at regular contract and service delivery review meetings to be held at Hanover’s head office in Edinburgh.
Carry out any repairs or preparation required to sub floor before the laying of new flooring. This includes but is not restricted to screed or fitting a base plywood floor as appropriate and identified in the site survey.
II.2.5) Award criteria
Quality criterion: Understand contract requirements
/ Weighting: 30 %
Quality criterion: Customer service
/ Weighting: 20 %
Quality criterion: Corporate social responsibility
/ Weighting: 10 %
Cost criterion: Ultimate cost
/ Weighting: 40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Should a tenderer wish to go for more than one lot, a single ESPD would cover all lots.
Note: any subcontractors would have to submit an individual ESPD per contractor.
Lot No: 3
II.2.1) Title
CR-H0434 — Provision and Installation of Floor Coverings 2020-24
II.2.2) Additional CPV code(s)
44112200
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
A per listed in Appendix 1 Geographical lots — Doc 1.
II.2.4) Description of the procurement
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
Please state which lots you are applying to bid for on the pricing schedule. These must agree with your ESPD submission.
II.2.5) Award criteria
Quality criterion: Understand contract requirements
/ Weighting: 30 %
Quality criterion: Customer service
/ Weighting: 20 %
Quality criterion: Corporate social responsibility
/ Weighting: 10 %
Cost criterion: Ultimate cost
/ Weighting: 40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will cover approx.164 developments throughout Scotland which can be found at Appendix 1 and is split into East, North and West. Due to the proximity of some of the developments to both the East and West areas, Hanover reserves the right to move these developments between East and West. Hanover reserves the right to add or subtract developments throughout the life of the contract.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Should a tenderer wish to go for more than one lot, a single ESPD would cover all lots.
Note: any subcontractors would have to submit an individual ESPD per contractor.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 041-098040
Section V: Award of contract
Lot No: 1
Title: East Area
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/11/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gordon and Halliday
24/5b Dryden Road
Loanhead
EH20 9HX
UK
Telephone: +44 7850225337
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 92 975.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: North Area
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/11/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gordon and Halliday
24/5b Dryden Road
Loanhead
EH20 9HX
UK
Telephone: +44 7850225337
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 92 975.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: CR-H0434 — Provision and Installation of Floor Coverings 2020-24
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/11/2020
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 7
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Gordon and Halliday
24/5b Dryden Road
Loanhead
EH20 9HX
UK
Telephone: +44 7850225337
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 92 975.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Checklist:
34. — in order to allow Hanover (Scotland) Housing Association to fully evaluate completed tenders, tenderers are advised to ensure that their responses include all of the following information:
34.1 — ESPD completed in full,
34.2 — Schedule 1 – Fully completed Invitation to Tender (ITT) Document including:
— Criterion A — Ultimate Cost — Fully Completed Pricing Schedule and FOT: Ultimate Cost,
— Criterion B — Statement outlining response to Award Criterion B: Understanding contract requirements — note that response must be limited to 3 No A4 pages,
— Criterion C — Statement outlining response to Award Criterion C — Customer service — note that response must be limited to 3 No A4 pages,
— Criterion D — Statement outlining response to Award Criterion D: Corporate social responsibility — note that response must be limited to 2 No A4 pages;
34.3 Schedule 2 — Signed statement of compliance or ability to comply with the specifications, scope of requirements and terms and conditions as set out in this document;
34.4 Schedule 3 — Fully completed parent company guarantee (if applicable);
34.5 Schedule 4 — Fully completed Freedom of Information Request (if applicable);
34.6 Schedule 5 — Non collusion certificate;
34.7 Schedule 6 — Conflict of interest;
34.8 Schedule 7 — Anti-corruption;
34.9 Schedule 8 — Declaration regarding statutory terms for all workers.
(SC Ref:635404)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court/Sheriff Court House
27 Chamber Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
05/11/2020