Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cotswold District Council
Trinity Road
Cirencester
UK
E-mail: procurement@publicagroup.uk
NUTS: UKK13
Internet address(es)
Main address: https://in-tendhost.co.uk/publicagroup/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/publicagroup/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
For the Provision of Electoral Material Printing Services
Reference number: CDC0345P
II.1.2) Main CPV code
79810000
II.1.3) Type of contract
Services
II.1.4) Short description
The six authorities within Gloucestershire are working together to procure election and electoral registration printing. The tender covers all aspects of elections and registration including ballot papers, postal packs and registration letters. The tender sets out the specification and print schedule for each authority and suppliers are expected to meet these requirements. The contract length will cover printing requirements up until 30 June 2021. The requirement will be divided in to lots and the Council is seeking to appoint a single supplier for both lot 1 and lot 2 and therefore suppliers must provide a response to both lots.
Lot 1: Election Printing requirement;
Lot 2: Individual Electoral Register Printing Requirement.
II.1.5) Estimated total value
Value excluding VAT:
170 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Election Printing Requirement
II.2.2) Additional CPV code(s)
79800000
79810000
II.2.3) Place of performance
NUTS code:
UKK13
Main site or place of performance:
II.2.4) Description of the procurement
1) Poll cards and postal poll cards,
2) Ballot papers,
3) Postal vote packs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
30 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/12/2020
End:
30/06/2021
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Lot 2: Individual Elector Registration Documents
II.2.2) Additional CPV code(s)
79800000
79810000
II.2.3) Place of performance
NUTS code:
UKK13
Main site or place of performance:
II.2.4) Description of the procurement
Period of contract including extension. The contract length will cover printing requirements up until 30 June 2021. No extension will be available. Details of goods or services required envelopes.
• All envelopes to be pre-printed in line with Electoral Commission guidance letters and forms.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
140 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
28/12/2020
End:
30/06/2021
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/12/2020
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
03/12/2020
Local time: 17:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Cotswold District Council
Cirencester
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
05/11/2020