Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Joseph Chamberlain Sixth Form College
1 Belgrave Road
Birmingham
B12 9FF
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: https://www.jcc.ac.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-Birmingham:-School-cleaning-services./E52CWGGJG9
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Joseph Chamberlain Sixth Form College
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
We are seeking a suitably experienced Supplier who has current experience of working within the dynamic environment, ideally with a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham.
II.2.4) Description of the procurement
The successful supplier will be required to provide cleaning services for Joseph Chamberlain Sixth Form College.
The contract will commence on 1 November 2021 for the period of 3 years with the option to a contract extension of a further 2 years.
This contract will be fixed price in nature with the successful supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
You will need to factor into your submissions for years 2 and 3 any projected increases for NMLW and also any increases that you anticipate for other contract costs.
We are seeking a suitably experienced supplier who has current experience of working within the dynamic environment, ideally with a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The management of the on-site team will be central in ensuring that the standards of cleanliness improve on an ongoing basis and that both innovation and flexibility is delivered within this contract term to Joseph Chamberlain Sixth Form College.
The scope of the contract covers all cleaning at Joseph Chamberlain Sixth Form College within the three current buildings. However please note that during the course of this contract an additional one or two building may be added to the college and the successful contractor should cost this additional cleaning requirement using the same productivity ratios as were applied for the successful tender.
The successful supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Joseph Chamberlain Sixth Form College on the contract performance and the achievement of the contract specification in all areas.
The current value of the contract is approximately GBP 180 000.00 plus VAT per annum. Currently there is additional resource being deployed within the contract due to Covid-19 being charged at additional cost. It might be that some of this additional cleaning provision will remain moving into the new contract term but this will however be noted and made clear within the tender specification.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2021
End:
31/10/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/12/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/02/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Birmingham:-School-cleaning-services./E52CWGGJG9
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/E52CWGGJG9
Go reference: GO-2020119-PRO-17344386
VI.4) Procedures for review
VI.4.1) Review body
Joseph Chamberlain Sixth Form College
1 Belgrave Road
Birmingham
B12 9FF
UK
VI.5) Date of dispatch of this notice
09/11/2020