II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
Warwickshire.
II.2.4) Description of the procurement
The Holy Spirit Catholic Multi Academy Company comprises four primary schools and one secondary school serving the catchment area of Nuneaton and Bedworth and North Warwickshire.
Please note that the kitchens at St Thomas More Catholic School and Sixth Form College produce and supply the meals on a daily basis to St Anne’s Catholic Academy.
At St Anne’s Catholic Academy, the kitchen is only used as a service kitchen and has a dishwasher and a hot serving plate, previously this was used as a full production kitchen, however much of this equipment has been removed.
The contract covers the scope for the provision of all catering services within the school, which also includes all hospitality and free issue requirements. The contract awarded will be on a guaranteed performance basis.
The duration of the contract being offered is 3 years commencing on 1 September 2021 and concluding on 31 August 2024, with the potential for an extension of up to a further 3 years on the same terms and conditions without the right to further extend.
The current contract value is GBP 397 947.
The client wishes for the successful contractor to be able to offer a consistently high standard of food across all schools during the course of this contract term demonstrating innovation, a passion for food and flair.
Within all schools the MAC wishes to offer good wholesome healthy eating options within the menus which should be based on the use of fresh ingredients and bakery products sourced through a local supply chain.
Working with the local community is something that the MAC strives to do at all times and to this end we would like to ensure that all your fresh produce is sourced from local suppliers (within a 20-mile radius of the school): details should be included within your submission. Providence of supply is important and all ingredients should be of ‘prime quality’. The MAC also wises to achieve as a result of this tender process:
1) Experienced and insightful contract management to promote good levels of communication and engagement with each school and the MAC;
2) Well-trained catering teams at each school, with a focus by the successful contractor on both craft training and customer service.
3) The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students.
4) Innovation and flexibility, with the ability to introduce within the menu current ‘food trends’ and recommend new service initiatives to keep school meals exciting.
5) An effective marketing campaign should be implemented across the MAC that is suitable and appropriate for each school that should be promoted effectively to both pupils and parents alike;
6) There needs to be total transparency with accounts that are clear and easy to understand;
7) To achieve overall value for money is an objective of this tender — However please note that Holy Spirit MAC is not obliged to accept the lowest price and the contract award will be in line with the marking matrix published within the tender specification where an overall focus will be given to food quality, innovation and the quality of the catering offer.
It is expected that MAC will expand during the course of this contract period and the provision of catering services within any further schools when they have joined the MAC may fall under the scope of this contract. The successful supplier would be expected to provide the catering service within the additional schools, using the same costing model, ratios, etc. that they applied to their successful financial submission for the MAC at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAC.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 387 682.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2021
End:
31/08/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Minimum of five suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No