Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (‘NSS’)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
UK
Contact person: Alan Summers
Telephone: +44 1312756511
E-mail: alan.summers2@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nhsscotlandprocurement.scot.nhs.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Greater Glasgow Health Board Radiotherapy OMS, TPS and DICOM Archive
Reference number: SLC818/2020
II.1.2) Main CPV code
33150000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Greater Glasgow Health Board (more commonly known as NHS Greater Glasgow and Clyde) operates the Beatson West of Scotland Cancer Centre (being the Gartnavel General Hospital and the Lanarkshire Beatson) and has a requirement to replace its treatment Oncology Management System, two treatment planning systems (TPS) and Radiotherapy DICOM Archive under the Scottish Government’s Radiotherapy Capital Equipment Replacement Programme (CERP).
This NHS requirement includes the provision for the purchase of the following products:
Lot 1: Oncology Management System;
Lot 2: Treatment Planning System 1;
Lot 3: Treatment Planning System 2;
Lot 4: Radiotherapy DICOM Archive.
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
II.1.5) Estimated total value
Value excluding VAT:
2 960 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Oncology Management System
II.2.2) Additional CPV code(s)
33150000
33151000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
The Beatson West of Scotland Cancer Centre, Gartnavel General Hospital, Glasgow; and
The Lanarkshire Beatson, University Hospital Monklands, Airdrie.
II.2.4) Description of the procurement
The Oncology Management System (OMS) must operate as a single entity across the Beatson and be able to accommodate radiotherapy data and images for upwards of 230 000 patients, with over 4 000 000 treatment histories, and have the capacity for increases in radiotherapy workload for the next 5 years. The estimated increase in database growth is 10 GB per annum with accompanying image storage growth of approximately 2 TB per annum.
II.2.5) Award criteria
Criteria below:
Quality criterion: NHS requirement
/ Weighting: 30
Quality criterion: Implementation
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
Lot No: 2
II.2.1) Title
Treatment Planning System 1
II.2.2) Additional CPV code(s)
33150000
33151000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
The Beatson West of Scotland Cancer Centre, Gartnavel General Hospital, Glasgow; and
The Lanarkshire Beatson, University Hospital Monklands, Airdrie.
II.2.4) Description of the procurement
It is envisaged that treatment planning systems 1 and 2 will facilitate different functions in clinical use. Treatment planning system 1 is intended to be the department’s primary pre-treatment planning system for almost all radical and palliative treatments. To this extent the systems requires capacity to host a large number of simultaneous users executing a variety of planning functions such as outlining, optimisation and dose calculation.
II.2.5) Award criteria
Criteria below:
Quality criterion: NHS requirement
/ Weighting: 30
Quality criterion: Implementation
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than 1 tender for any given lot. A single tender for more than 1 lot combined will not be considered.
Lot No: 3
II.2.1) Title
Treatment Planning System 2
II.2.2) Additional CPV code(s)
33150000
33151000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
The Beatson West of Scotland Cancer Centre, Gartnavel General Hospital, Glasgow; and
The Lanarkshire Beatson, University Hospital Monklands, Airdrie.
II.2.4) Description of the procurement
It is envisaged that treatment planning systems 1 and 2 will facilitate different functions in clinical use.
Treatment planning system 2 is intended primarily as a dose verification and quality assurance tool. It will perform multiple roles including secondary dose calculation for independent verification of monitor units, real time and offline verification of on-treatment delivery via logging of key treatment variables and EPID Dosimetry, and logging of the department’s QA activity.
II.2.5) Award criteria
Criteria below:
Quality criterion: NHS requirement
/ Weighting: 30
Quality criterion: Implementation
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
Lot No: 4
II.2.1) Title
Radiotherapy DICOM Archive
II.2.2) Additional CPV code(s)
33150000
33151000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
The Beatson West of Scotland Cancer Centre, Gartnavel General Hospital, Glasgow; and
The Lanarkshire Beatson, University Hospital Monklands, Airdrie.
II.2.4) Description of the procurement
It is essential that the DICOM Archive offered provides a high level of integration, at both the software and hardware levels, with the Beatson’s existing imaging facilities and all commonly available Oncology Management Systems and treatment planning systems. The need to duplicate or import and export data and images must be minimised to maximise service efficiency and work.
II.2.5) Award criteria
Criteria below:
Quality criterion: NHS requirement
/ Weighting: 30
Quality criterion: Implementation
/ Weighting: 30
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 0.8 million for the last 3 years.
4B.2.1 Bidders will be required to have a minimum yearly turnover of GBP 0.8 million for the last 3 years in the business area covered by the contract.
4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (compulsory) liability insurance = GBP 5 million.
Public liability insurance = GBP 10 million.
Product liability insurance = GBP 5 million.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
— All tendered products must fully comply with the NHS Requirement included within the tender documents.
— 4.C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU contract notice.
— 4C.12 If awarded to the contract potential contractors must provide evidence that tendered products are CE marked. Evidence should be in the form of certification issued by a notified body.
— 4D.1 Quality management procedures.
1) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN
ISO 9001 (or equivalent); or
2) The bidder must have the following:
(a) A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
(b) Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.
(c) A documented process for ensuring that quality management is effective in reducing/preventing incidents of substandard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.
(d) Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.
(e) Documented arrangements that your organisation has a system for monitoring quality management procedures on an ongoing basis. The bidder’s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance general performance.
(f) Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.
(g) A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/12/2020
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/12/2020
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
VI.3) Additional information
The estimated value referred to in section II.1.5) covers the contract duration of all four lots of the framework agreement.
Contractors may tender for any single, or multiple lots, up to and including all four lots. Separate tenders should be submitted for each lot. Contractors may submit more than one tender for any given lot. A single tender for more than one lot combined will not be considered.
Tenders for each lot will be evaluated separately and an award for each lot made separately.
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 17335. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:636100)
VI.4) Procedures for review
VI.4.1) Review body
Sherriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
E-mail: edinburgh@scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: an economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
13/11/2020