Contract notice
Section I: Contracting
authority
I.1) Name and addresses
APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 1314428930
E-mail: acahill@apuc-scot.ac.uk
NUTS: UKM
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Office and Special Moving Services for APUC
Reference number: FOS1001 AP
II.1.2) Main CPV code
98392000
II.1.3) Type of contract
Services
II.1.4) Short description
Office and special moving service framework with 3 lots:
Lot 1: Large Projects — High Value/High Risk;
Lot 2: Churn Work — Low Value/Low Risk;
Lot 3: Fine Art Move.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Large Projects — High Value/High Risk
II.2.2) Additional CPV code(s)
98392000
60183000
60181000
63121000
98341120
63100000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland wide.
II.2.4) Description of the procurement
Large scale projects – means larger removal/relocation requirement which may require refinement of specifications and may include for example and without limitation the following:
— high risk/high value projects,
— refurbishment projects,
— specialist department/machine moves.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for up to 2 periods of 12 months (24 months total), subject to
satisfactory performance and continued Institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Routine/Churn Work
II.2.2) Additional CPV code(s)
98392000
60183000
98341120
60181000
63121000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland Wide.
II.2.4) Description of the procurement
Ad hoc, small removal requirements including:
Known, small scale jobs, indicative of lower value/risk project work undertaken by a van driver and porter service (up to 7.5 ton van size of vehicle) and may include for example and without limitation the following:
— uncomplicated, un-forecasted removal of effects required within limited timescales,
— portering services/ packing,
— minor office moves,
— known storage requirements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for up to 2 periods of 12 months (24 months total), subject to
satisfactory performance and continued Institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Fine Art Move
II.2.2) Additional CPV code(s)
98392000
98341120
60183000
60181000
63100000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Scotland Wide.
II.2.4) Description of the procurement
The services to be provided — retrieval of the fine art collection from the current storage and its relocation to the museum for the purpose of exhibiting and may include for example and without limitation the following:
— transportation of effects by road, sea or air,
— specialised vehicles,
— case making and packing services,
— secure storage solution,
— customs clearance.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for up to 2 periods of 12 months (24 months total), subject to
satisfactory performance and continued institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per section 4A Trade Reference of the ESPD:
Tenderers must be registered with the following:
Lot 1: British Association of Removers (BAR)
Lot 2: British Association of Removers (BAR)
Lot 3: British Association of Removers (BAR).
In addition for Lot 3 Tenderers must be should be registered with: The British International Freight Association
III.1.2) Economic and financial standing
List and brief description of selection criteria:
With reference to section 4B of the ESPD: Economic and Financial Standing
With reference to 4B.5 The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Professional risk indemnity: GBP 5 million (all lots with option to increase up to GBP 10 million Lot 3);
Employer's (compulsory) liability: GBP 5 million (all lots with option to increase up to GBP 10 million Lot 3);
Public liability: GBP 5 million (all lots with option to increase up to GBP 10 million Lot 3);
Product liability: GBP 5 million (all lots with option to increase up to GBP 10 million Lot 3).
For Lot 3 you must also have in place fully comprehensive transit insurance (goods in transit insurance).
These should include the name of the insurers, policy numbers, expiry dates and limits for any one incident and annual aggregate caps and the excesses under the policies.
With reference to 4B.6 Description of the economic or financial requirements:
Provide 2 years of audited accounts or equivalent to demonstrate financial stabilities.
Alternatively if the contractor is unable to provide the required accounting information then they will be required to provide a bankers letter demonstrating their willingness to support the contractors organisation over the term of the framework agreement.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Submission of management information
Following commencement of the framework agreement, the contractor will provide a performance report to the authority on a quarterly basis to include spend by institution under the framework agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be Uploaded to the website:
http://ucsp.ac.uk/ using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 13
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 090-160180
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/12/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/12/2020
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
October 2024
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Suppliers should confirm they will be in a position to complete (at point of award) the following:
Appendix A Form of Tender
Appendix B Freedom of Information
Appendix D APUC Sustain Supply Chain Code of Conduct
Appendix G Sustain Supply Chain Evaluation Tool-Section 1
Appendix H Non-Involvement Serious Organised Crime
Appendix I Non-Involvement Human Trafficking and Labour Restrictions
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17401. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The contractor will work with the authority to deliver community benefits or social value where they are identifiable throughout the term of the framework agreement. The authority is interested in measures that contractors propose to take to encourage delivery of Community Benefits.
(SC Ref:634958)
VI.4) Procedures for review
VI.4.1) Review body
Stirling Sheriff Court and Justice of the Peace Court
Sheriff Court House, Viewfield Place
Stirling
FK8 1NH
UK
VI.5) Date of dispatch of this notice
16/11/2020