II.2.3) Place of performance
NUTS code:
UKC14
Main site or place of performance:
Durham CC.
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services at each of the Academies. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for 3 years in duration from 1 August 2021 until 31 July 2024, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
New College Durham Academies Trust
Across both sites there is a dedicated Area Manager x 37.5 hrs per week.
North Durham Academy
At present 15 cleaning operatives. This includes 1 x supervisor and 14 cleaning operatives are employed to work a range of morning and evening shifts, Monday to Friday to a total of 318.75 hours per week.
The value of the current contract is circa GBP 209 052.00 + VAT. Please note that this includes the costs of the Area Manager.
Consett Academy
At present 11 cleaning operatives. This includes 1 x supervisor and 14 cleaning operatives are employed to work a range of morning and evening shifts, Monday to Friday to a total of 261 hours per week.
The value of the current contract is circa GBP 179 623.00 + VAT.
The Academies wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings, including post letting cleaning ~ and will ultimately require costings and timescales accordingly.
The Trust may grow in the number of Academies becoming part of the Trust during this contract period. The provision of services within any further Academies, when they have joined the Trust, may fall under the scope of this contract. The successful supplier would be expected to provide the service within the additional Academies, using the same costing model, ratios etc. that they applied to their successful financial submission for the Trust, at the point of tender submission. The duration of contract for these Academies will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
The Trust’s objectives:
• to build upon the standards of cleanliness and maintenance services within the Academies;
• to receive a service that complies with the service standards;
• to receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce;
• to generate an improved learning environment for all students, within the Academies;
• to receive proactive management support for the cleaning staff;
• to hold regular review meetings with the successful supplier.
Whilst the client prioritises value for money as a key objective of the competitive tender process, the governing bodies and New College Durham Academies Trust are not obliged to accept the lowest price.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 943 375.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2021
End:
31/07/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No