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Notice Details

Title: 5 Councils Corporate Services Project
Published by: South Oxfordshire District Council (and other Councils referred to below)
Publication Date: 20/11/2020
Deadline Date:
Deadline Time:
Notice Type: VEAT
Has Documents: No
Has ESPD: No
Abstract:

This section provides detail of the reduction of the original contract.

The reduction in the I-Hub and Human Resources (Advisory) Services resulted in a reduction in Contract value of approximately GBP 700 242 per year for the remainder of the contract term.

The reduction in the licensing services resulted in a reduction in contract value of approximately GBP 377 000 per year for the remainder of the contract term.

The reduction in the human resources operational and payroll services resulted in a reduction of approximately GBP 1 012 086 per year for the remainder of the contract term.

The reduction in the finance services resulted in a reduction in contract value of approximately GBP 634 000 per year for the remainder of the contract term.

This notice is now concerned with the further reductions set out below:

The reduction in the exchequer services (via a contractual option, see II.2.14) would result in a reduction in contract value of approximately GBP 1 217 000 per year for the remainder of the contract term.

The reduction in the procurement function would result in the contract value being reduced by approximately GBP 366 844 per year for the remainder of the contract term.

The reduction in the IT service requirement would also result in an immaterial reduction in Contract value for the remainder of the Contract term.

Continues in Annex D1.

Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

South Oxfordshire District Council (and other Councils referred to below)

135 Eastern Avenue, Milton

Abingdon

OX14 4SB

UK

Contact person: Andrew Down

Telephone: +44 1235422300

E-mail: procurement@southandvale.gov.uk

NUTS: UKJ14

Internet address(es)

Main address: http://www.southoxon.gov.uk

Address of the buyer profile: https://sebp.due-north.com/

I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

5 Councils Corporate Services Project

II.1.2) Main CPV code

79000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

South Oxfordshire District Council, Havant Borough Council, Vale of White Horse District Council, Mendip District Council and Hart District Council (‘the Councils’) entered into a contract (for an initial duration of approximately 9 years) with Capita for a range of corporate and transactional services (‘the Contract’). The opportunity was advertised under OJEU Notice 2015/S 057-100137 and the Contract entered into on 4 April 2016. Further details of the original contract are set out in that OJEU Notice.

The Councils intend to enter into a further contract variation agreement with Capita for the purposes of removing the requirement for Procurement and the majority of the exchequer services and the reduction of the current IT service requirement from the scope of the original contract.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 126 528 796.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

79000000

79900000

66171000

66172000

79940000

75242110

75310000

75130000

79212400

79211120

79211110

79631000

79200000

79210000

79211000

79211200

66600000

72222300

72267100

72261000

72253000

79632000

79633000

79414000

79600000

79418000

79520000

79521000

79553000

79810000

79820000

79822500

79500000

79342300

79512000

79710000

79993000

79993100

98341130

98341140

70330000

98351000

98351100

98351110

II.2.3) Place of performance

NUTS code:

UKJ14

UKK23

UKJ3


Main site or place of performance:

Oxfordshire (UKJ14), Somerset (UKK23) and Hampshire (UKJ3, UKJ33).

II.2.4) Description of the procurement

This section provides detail of the reduction of the original contract.

The reduction in the I-Hub and Human Resources (Advisory) Services resulted in a reduction in Contract value of approximately GBP 700 242 per year for the remainder of the contract term.

The reduction in the licensing services resulted in a reduction in contract value of approximately GBP 377 000 per year for the remainder of the contract term.

The reduction in the human resources operational and payroll services resulted in a reduction of approximately GBP 1 012 086 per year for the remainder of the contract term.

The reduction in the finance services resulted in a reduction in contract value of approximately GBP 634 000 per year for the remainder of the contract term.

This notice is now concerned with the further reductions set out below:

The reduction in the exchequer services (via a contractual option, see II.2.14) would result in a reduction in contract value of approximately GBP 1 217 000 per year for the remainder of the contract term.

The reduction in the procurement function would result in the contract value being reduced by approximately GBP 366 844 per year for the remainder of the contract term.

The reduction in the IT service requirement would also result in an immaterial reduction in Contract value for the remainder of the Contract term.

Continues in Annex D1.

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Continued from II.1.4) — The previous variation also conferred on the Councils a contractual option to remove the majority of the exchequer services from the contract, subject to operational and commercial considerations. The Councils will be seeking to exercise this right to remove the exchequer service (with the exception of the Integra and Pay360 software and support via the Central Support Team.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition in the Official Journal of the European Union

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation:

The contract has been reduced as per the information set out in section II.2.4).

Taking into account the value and scale of the original contract the Councils consider that the proposed modification(s) to further reduce the scope of the contract is not substantial for the purposes of Regulation 72(1)(e) of the PCR in the context of a GBP 140 262 000 contract spanning 9 years. (The 9 year term represents the contract duration of the contract, excluding any extension options). Furthermore, the economic balance of the contract is moving away from the contractor by the reduction of the service opportunity.

The Councils consider that modifying the contract in the manner proposed is for operational and commercial reasons to achieve a smooth transition and continuity are bringing these services back ‘in-house’'.

The restructuring of the services seeks to ensure the ongoing delivery of public services on a value for money basis.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2015/S 057-100137

Section V: Award of contract/concession

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

28/10/2020

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Capita Business Services

65 Gresham Street, London

Westminster

EC2V 7NQ

UK

Telephone: +44 2077991525

NUTS: UKI

The contractor is an SME: Yes

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 126 528 796.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The estimated value in II.1.7) and V.2.4) refers to the projected value of the diminished contract value in the event the Councils modify the Contract in accordance with the further variations set out in this notice.

Where the Councils remove the majority of the exchequer services, procurement function and reduce the IT service requirement from the contract (as set out in this notice) the estimated value of the modified contract will be GBP 126 528 796.

The value of the contract with Capita as originally awarded on 4 April 2016 was GBP 140 262 000 as per OJEU ref: 2016/S 088-154829.

The contract has previously been varied by the Councils to remove I-Hub, Human Resources (Advisory) Services Human Resources Operational and Payroll, Finance Services and Licensing Services from the scope of the Contract.

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 88 — 104 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended) (‘PCR’).

VI.5) Date of dispatch of this notice

16/11/2020


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@southandvale.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79210000Accounting and auditing servicesAccounting, auditing and fiscal services
79211000Accounting servicesAccounting and auditing services
79200000Accounting, auditing and fiscal servicesBusiness services: law, marketing, consulting, recruitment, printing and security
75242110Bailiff servicesPublic law and order services
75310000Benefit servicesCompulsory social security services
79993000Building and facilities management servicesMiscellaneous business-related services
79000000Business services: law, marketing, consulting, recruitment, printing and securityOther Services
79512000Call centreTelephone-answering services
98351000Car park management servicesCivic-amenity services
98351100Car park servicesCar park management services
98341140Caretaker servicesAccommodation services
79940000Collection agency servicesMiscellaneous business and business-related services
79211200Compilation of financial statements servicesAccounting services
79342300Customer servicesMarketing services
79553000Desktop publishing servicesTyping, word-processing and desktop publishing services
79993100Facilities management servicesBuilding and facilities management services
66171000Financial consultancy servicesFinancial consultancy, financial transaction processing and clearing-house services
66172000Financial transaction processing and clearing-house servicesFinancial consultancy, financial transaction processing and clearing-house services
79212400Fraud audit servicesAuditing services
79822500Graphic design servicesComposition services
72253000Helpdesk and support servicesSystem and support services
79414000Human resources management consultancy servicesBusiness and management consultancy services
72222300Information technology servicesInformation systems or technology strategic review and planning services
98341130Janitorial servicesAccommodation services
72267100Maintenance of information technology softwareSoftware maintenance and repair services
79900000Miscellaneous business and business-related servicesBusiness services: law, marketing, consulting, recruitment, printing and security
79500000Office-support servicesBusiness services: law, marketing, consulting, recruitment, printing and security
98351110Parking enforcement servicesCar park management services
79211110Payroll management servicesAccounting services
79631000Personnel and payroll servicesPersonnel services except placement and supply services
79632000Personnel-training servicesPersonnel services except placement and supply services
79521000Photocopying servicesReprographic services
79810000Printing servicesPrinting and related services
79418000Procurement consultancy servicesBusiness and management consultancy services
70330000Property management services of real estate on a fee or contract basisReal estate agency services on a fee or contract basis
79600000Recruitment servicesBusiness services: law, marketing, consulting, recruitment, printing and security
79520000Reprographic servicesOffice-support services
79211120Sales and purchases recording servicesAccounting services
79710000Security servicesInvestigation and security services
79820000Services related to printingPrinting and related services
72261000Software support servicesSoftware-related services
79633000Staff development servicesPersonnel services except placement and supply services
75130000Supporting services for the governmentAdministration services
66600000Treasury servicesFinancial and insurance services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

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