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Notice Details

Title: Event Management Services Agreement to support The Royal Parks Half Marathon
Published by: The Royal Parks
Publication Date: 20/11/2020
Deadline Date:
Deadline Time:
Notice Type: Modification
Has Documents: No
Has ESPD: No
Abstract:

The Royal Parks placed a contract with Limelight Sports Limited to provide event management services in relation to the Royal Parks Half Marathon. The contract was placed on 23 March 2016 prior to the Concession Contract Regulations 2016 coming into force.

Modification notice

Modification of a contract/concession during its term

Directive 2014/23/EU

Section I: Contracting authority/entity

I.1) Name and addresses

The Royal Parks

The Old Police House, Hyde Park

London

W2 2UH

UK

Telephone: +44 3000612000

E-mail: procurement@royalparks.org.uk

Fax: +44 2072982005

NUTS: UKI

Internet address(es)

Main address: http://www.royalparks.org.uk

Address of the buyer profile: https://www.royalparks.org.uk/about-us/procurement

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Event Management Services Agreement to support The Royal Parks Half Marathon

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Services

II.2) Description

II.2.3) Place of performance

NUTS code:

UKI

II.2.4) Description of the procurement

The Royal Parks placed a contract with Limelight Sports Limited to provide event management services in relation to the Royal Parks Half Marathon. The contract was placed on 23 March 2016 prior to the Concession Contract Regulations 2016 coming into force.

II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 57

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section V: Award of contract/concession

Contract No: NA

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

23/03/2016

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

Limelight Sports Limited

C/O Cox Costello & Horne, Langwood House, 63-81 High Street

Rickmansworth

UK

NUTS: UKH23

The contractor/concessionaire is an SME: No

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: 10 000 000.00 GBP

Section VI: Complementary information

VI.4) Procedures for review

VI.4.1) Review body

The Royal Parks

London

UK

E-mail: procurement@royalparks.org.uk

VI.5) Date of dispatch of this notice

16/11/2020

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

79952000

 

VII.1.2) Additional CPV code(s)

VII.1.3) Place of performance

NUTS code:

UKI

VII.1.4) Description of the procurement

The Royal Parks placed a contract with Limelight Sports Limited to provide event management services in relation to the Royal Parks Half Marathon. The contract was placed on 23 March 2016 prior to the Concession Contract Regulations 2016 coming into force.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 57

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 10 000 000.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

Limelight Sports Limited

C/O Cox Costello & Horne, Langwood House, 63-81 High Street

Rickmansworth

UK

NUTS: UKH23

The contractor/concessionaire is an SME: No

VII.2) Information about modifications

VII.2.1) Description of the modifications

This notice is published on a voluntary basis notwithstanding that neither the Concession Contracts Regulations 2016 nor the Public Contracts Regulations 2015 apply.

The Royal Parks (“TRP”) publishes this notice in order to record its intention to modify its contract for the provision of Event Management Services in relation to The Royal Parks Half Marathon, by extending its expiry date for twelve (12) months to 31 December 2022 and running a test event in April 2021 to assess social distancing measures and limitations.

In order to inform its decision, TRP undertook a market consultation exercise to assess the capability and the capacity of the marketplace. There was a significant lack of response to this exercise from event management companies.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

COVID-19 constituted a Force Majeure event which due to the provisions of the contract caused the rescheduling of the event from October 2020, to October 2021 and automatically extended the contract by one year. Due to the unforeseeable impacts of COVID-19 and associated effects on mass participation sporting events, TRP has been unable to begin a procurement exercise to allow its completion by a date which would provide a new provider with an adequate mobilisation period to successfully deliver an event in October 2022. The extension is therefore required to allow the event to take place in October 2022. TRP intends to run a tender exercise in early to mid-2021 for Event Management Services from 2023 onwards. Notwithstanding TRP's position that neither the CCR 2016 nor the PCR 2015 apply, TRP believes that this modification would in any event be permissible under Regulation 43(1)(c) of the CCR 2016 (were those Regulations to be applicable).

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 10 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 12 000 000.00 Currency: GBP


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@royalparks.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
79952000Event servicesExhibition, fair and congress organisation services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

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