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Summary

OCID:
Published by:: West Midlands Police
Authority ID:: AA51587
Publication date:: 24 November 2020
Deadline date:: 23 December 2020
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The contract is to provide a maintenance service on the plant and equipment within designated buildings around the force. The contract will provide for planned preventative maintenance, reactive (repair) maintenance and improvement/alteration activities. Smaller reactive and improvement work will be handled through a call-off provision.

The contractor shall carry out and provide maintenance and testing of the plant and equipment and respond to any call-out all as detailed within the specification:

(a) direct expansion (DX) air conditioning systems;

(b) passive and active chilled beams;

(d) air handling units and mechanical ventilation systems;

(e) Ductwork Systems;

(f) heat recovery units;

(g) smoke and fire dampers;

(h) motorised control dampers;

(i) chilled water fan coil units;

(j) chilled water system;

(k) chillers;

(l) Computer Room Air Conditioning (CRAC).

Note: the above list covers the main plant items and systems. The contract is inclusive of all items relating to the air conditioning and ventilation systems throughout the West Midlands Police estate.

The contractor shall also be:

• gas safe registered for maintenance of the direct gas fired air handling units.

• hold full company certification for F-Gas, by a DEFRA approved certification body, in accordance with European regulation 303/2008.

• Health and Safety Scheme (CHAS) registered.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

West Midlands Police

n/a

Police HQ, Lloyd House, Colmore Circus Queensway, West Midlands

Birmingham

B4 6AT

Contact person: Gurmit Paul

E-mail: g.paul@west-midlands.pnn.police.uk

NUTS: UK

Internet address(es)

Main address: https://www.eu-supply.com

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/40400

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35504&B=BLUELIGHT

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35504&B=BLUELIGHT

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision for the Maintenance of Air Conditioning, Ventilation and Control Systems

Reference number: WMP0005

II.1.2) Main CPV code

50000000

II.1.3) Type of contract

Services

II.1.4) Short description

The contractor shall carry out and provide maintenance and testing of the plant and equipment and respond to any call-out all as detailed within the specification.

II.1.5) Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45259000

45259300

50510000

50800000

II.2.3) Place of performance

NUTS code:

II.2.4) Description of the procurement

The contractor shall carry out and provide maintenance and testing of the plant and equipment and respond to any call-out all as detailed within the specification:

(a) direct expansion (DX) air conditioning systems;

(b) passive and active chilled beams;

(d) air handling units and mechanical ventilation systems;

(e) Ductwork Systems;

(f) heat recovery units;

(g) smoke and fire dampers;

(h) motorised control dampers;

(i) chilled water fan coil units;

(j) chilled water system;

(k) chillers;

(l) Computer Room Air Conditioning (CRAC).

The contractor shall also be:

• gas safe registered for maintenance of the direct gas fired air handling units.

• hold full company certification for F-Gas, by a DEFRA approved certification body, in accordance with European regulation 303/2008.

• Health and Safety Scheme (CHAS) registered.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Three optional 12-month periods following the initial fixed period.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Three optional 12-month periods following the initial fixed period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 23/12/2020

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.7) Conditions for opening of tenders