Contract notice
Section I: Contracting
authority
I.1) Name and addresses
APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 1314428930
E-mail: pjackson@apuc-scot.ac.uk
NUTS: UKM77
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Virtual Learning Environment System(s) and Associated Services — APUC Framework ITS 1040 AP
Reference number: ITS 1040 AP
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
Framework for virtual learning environment management solutions and associated services for Universities and Colleges in Scotland including provision of all software and any associated licensing. Potential services include, but are not limited to: system implementation; migration support; support and maintenance; hosting. Required solutions should have the capability to operate effectively across multi-campus environments. The framework agreement includes:
Lot 1 — Proprietary VLE Solutions and Associated Services,
Lot 2 — Development, Support and Hosting of Moodle VLE Solutions and Associated Services.
The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Ltd) and other UK procurement consortia as listed further below.
II.1.5) Estimated total value
Value excluding VAT:
48 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Proprietary VLE Systems and Associated Services
II.2.2) Additional CPV code(s)
72261000
48000000
48611000
48190000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Scotland and the wider UK.
II.2.4) Description of the procurement
Framework for VLE Solutions and Associated Services for Universities and Colleges in Scotland: Lot 1, Proprietary VLE Systems, including provision of all ‘commoditised off the shelf’ (COTS) software and any associated licensing. Potential Services include, but are not limited to:
— system implementation;
— migration support;
— support and maintenance;
— hosting.
Required solutions should have the capability to operate effectively across multi-campus environments.
This framework agreement is available to participation from full and associate members, and future members, within the UK higher education regional purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.
http://www.apuc-scot.ac.uk/#!/members
Southern Universities Purchasing Consortium (SUPC);
https://www.supc.ac.uk/about-us/our-members/our-members
London Universities Purchasing Consortium (LUPC);
https://www.lupc.ac.uk/member-list
North Eastern Universities Purchasing Consortium (NEUPC);
https://www.neupc.ac.uk/our-members
North Western Universities Purchasing Consortium (NWUPC);
https://www.nwupc.ac.uk/our-members
Higher Education Purchasing Consortium, Wales (HEPCW).
http://www.hepcw.ac.uk/members/
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two periods of up to twelve (12) months at the sole discretion of the authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Development, Hosting and Support of Moodle VLE Systems and Associated Services
II.2.2) Additional CPV code(s)
72261000
48000000
48611000
48190000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Scotland and the wider UK.
II.2.4) Description of the procurement
Framework for VLE Solutions and Associated Services for Universities and Colleges in Scotland:
Lot 1: Proprietary VLE Solutions and Associated Services;
Lot 2: Development, Hosting and Support of Moodle VLE Solutions and Associated Services.
Potential services include, but are not limited to:
— system implementation;
— migration support;
— support and maintenance;
— hosting;
— configuration, customisation and development if required by Institutions.
Solutions should have the capability to operate effectively across multi-campus environments.
This framework agreement is available to participation from Full and Associate Members, and future members, within the UK higher education regional purchasing consortia as follows:
Advanced Procurement Universities and Colleges (APUC Ltd) and associated members listed in Appendix E.
http://www.apuc-scot.ac.uk/#!/members
Southern Universities Purchasing Consortium (SUPC);
https://www.supc.ac.uk/about-us/our-members/our-members
London Universities Purchasing Consortium (LUPC);
https://www.lupc.ac.uk/member-list
North Eastern Universities Purchasing Consortium (NEUPC);
https://www.neupc.ac.uk/our-members
North Western Universities Purchasing Consortium (NWUPC);
https://www.nwupc.ac.uk/our-members
Higher Education Purchasing Consortium, Wales (HEPCW).
http://www.hepcw.ac.uk/members/
The agreement will also be open to members of the Scottish Consortia of University Research Libraries (SCURL).
https://scurl.ac.uk/?s=members&submit=Search
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two periods of up to twelve (12) months at the sole discretion of the authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
N/A
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The European Single Procurement Document (ESPD) Section 4B refers.
Minimum level(s) of standards required:
Minimum level(s) of standards required:
Section 4B 5.1 specifies the minimum levels of insurance which are as follows:
Employer's (compulsory) liability insurance GBP 5 million
Product liability insurance GBP 5 million
Public liability insurance GBP 5 million
Professional indemnity GBP 2 million
Section 4.6 of the ESPD requests further information.
A copy of your audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the
Previous year end.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Section 4C.1.2 of the ESPD requests at least one relevant example of previous experience from suppliers tendering for this framework
Contract and/or services carried out within the last 3 years.
Minimum level(s) of standards required:
For a pass, tenderers must have a solution in place within an equivalent environment to the tender specification.
For a fail, tenderers seeking to develop a fully bespoke solution will be disqualified. Tenderers who cannot provide evidence that their
Solution is in place within an equivalent environment to the tender Specification will be disqualified.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/01/2021
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
07/01/2021
Local time: 17:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
48 months
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Tenderers will be required to submit a Form of tender, FOI disclaimer, APUC Supply Chain Code of Conduct including completion of Section 1 of the Sustain Supply Chain Evaluation Tool, and GDPR Assurance
Assessment which will be available within the ITT.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17279. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
This is a specialist multi-supplier framework within which sub-contracting opportunities are limited.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows:
Provision of training opportunities to staff and students,
Apprenticeships and potential investment in Institution local communities.
(SC Ref:629721)
VI.4) Procedures for review
VI.4.1) Review body
Stirling Sheriff Court
Viewfield Pl
Stirling
FK8 1NH
UK
VI.5) Date of dispatch of this notice
19/11/2020