CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Private Rented Sector Service (PRS)

2.2

Description of the goods or services required

Supporting People programme: Housing Related Support Service.

This service specification applies to a project that provides Three fte Support Workers to act as a liaison between the Housing Solutions Team, Vale Assisted Tenancy Scheme (VATS) tenants and Private Rented Sector landlords to reduce tenancy breakdown and maximise Service Users’ ability to maintain their VATS tenancy.

The aim of this project is to reduce tenancy breakdowns by working directly with Service Users who are utilising the Vale Assisted Tenancy Scheme. (VATS) which is run by the Vale of Glamorgan Council Housing Solutions Team in partnership with designated Private Rented Sector landlords. The service will provide support to ensure that the service users are given the best chance of being able to sustain their Vale Assisted Tenancy, to integrate into the community and maximise their independence. The service aim is to improve links between Service Users, the Housing Solutions Team, Private Sector Landlords and third sector support providers to ensure that tenancy related issues are identified quickly and communicated to all relevant parties so that quick and effective support can be delivered to maximise Service Users ability to maintain their VATS tenancy and reduce homelessness.

The contract is for 36 months with the option to extend a further 12 months a total of two times. (max total 60 months)

The service must adhere to Welsh Government's Housing Support Grant guidelines and provide Supporting People outcomes to demonstrate the impact of support delivery.

A detailed service specification document is included with this notice.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=106079.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract duration for 3 years (36 months) with the option to extend by 1 year (12 months) a maximum of two times.

As part of the submission providers will be required to submit an annual price to deliver the service and a breakdown of how the cost is achieved.

The Vale of Glamorgan Council has decided on a pricing envelope of £115,000.00 annually. Bids over this amount will be ruled out.

The service is currently being delivered by incumbent provider Pobl. Anonymised TUPE information is included in the tender documentation. Bids must factor in TUPE costs.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Organisations taking part must have experience delivering housing related support.

Organisations taking part must be reputable and have an excellent history of contract compliance.

Organisations must be financially viable and demonstrate they are able to run a contract of this size.

Organisations taking part must fully comply with the Equalities Act, Modern Slavery Act, Health and Safety legislation, GDPR and UK law in general.

Organisations must have Public Liability insurance for a minimum of £5 million and Employers liability for a minimum of £10 million.

Organisations must establish an office in the Vale of Glamorgan if they are awarded this contract but do not already have one in place.

Organisations must demonstrate they are able to foster good working relations with statuatory agencies such as Housing and Social Services.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

All bids are to be submitted electronically through the sell2wales.gov website. Paper submissions will not be accepted.

All submissions need to include contact details for those responsible for submissions as the Supporting people Commissioning panel may contact them with queries regarding their submission.

(WA Ref:106079)

5.2

Additional Documentation

5.3

Publication date of this notice