Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
London and South Eastern Railway Ltd
2nd floor, 4 More London Riverside
London
SE1 2AU
UK
E-mail: sebastian.golby-meek@southeasternrailway.co.uk
NUTS: UKJ
Internet address(es)
Main address: https://www.southeasternrailway.co.uk/
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.smartsurvey.co.uk/s/LSER2020PMS/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.smartsurvey.co.uk/s/LSER2020PMS/
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Property Management Services
II.1.2) Main CPV code
70332200
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of property management and associated services across the Southeastern railway estate, for c.250 tenants across 50-100 locations across South East London, Kent and parts of East Sussex.
Scope of services include (but not limited or exclusive to): retail units, commercial units, car parks, station areas and a small number of residential properties.
The services will primarily consist of tenancy management with invoicing and debt collection but may also include lettings, vacant unit advertisement, lease negotiations, redevelopment, new business development and property asset management.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ
II.2.4) Description of the procurement
Restricted procurement process to select a property services management agent from April 2021.
Expressions of interest should be made via https://www.smartsurvey.co.uk/s/LSER2020PMS/
It is likely that a virtual engagement session will be held with interested parties to further outline the context and requirements. A pre-qualification phase may be required, dependent on volume of interest.
Note: values estimated in this notice are for a maximum of 5-year duration with all known options.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The minimum duration of this agreement shall be 6 months, to match the current Southeastern franchise agreement. However, options shall be included to extend the agreement by up to a maximum of 5 years — subject to franchise extensions.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
A core element of scope will include invoicing, rent and deposit collection, dispersals and debt collection.
Further options shall include (but not limited to): new lettings, lease negotiations, advertisement, redevelopment, new business development and property asset management.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
N/a
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.4) Objective rules and criteria for participation
Consideration should be given on physical attendance to the estate across South East London, Kent and East Sussex.
III.1.6) Deposits and guarantees required:
Separate or ring fenced bank accounts are likely to be required.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
29/12/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/01/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Upon expiry of this agreement, up to 5 years.
VI.2) Information about electronic workflows
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The Go-Ahead Group plc
4 Matthew Parker Street
London
SW1H 9NP
UK
VI.5) Date of dispatch of this notice
24/11/2020