Summary

OCID:: ocds-kuma6s-106023
Published by:: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Authority ID:: AA0221
Publication date:: 30 November 2020
Deadline date:: -
Notice type:: 01 Prior Information Notice (PIN)
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

Supplier Engagement event to take place on 16th December 2020 via Microsoft Teams. Sessions to last up to 1 hour 15 mins. CPV: 48000000, 48000000.

Full notice text

Prior information notice

This notice is for prior information only

Section I: Contracting authority

I.1) Name and addresses

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw

Cardiff

CF15 7QZ

Telephone: +44 1443848585

E-mail: hywel.jones9@nhs.wales.uk

NUTS: UK

Internet address(es)

Main address: http://nwssp.nhs.wales/ourservices/procurement-services/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Junior Doctor Roster Monitoring Solution

Reference number: AW 066 - Junior Doctor Roster Monitoring Solution

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

Supplier Engagement event to take place on 16th December 2020 via Microsoft Teams. Sessions to last up to 1 hour 15 mins.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48000000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

The provision of a cloud-based software solution to assist health boards / trusts in NHS Wales to plan and monitor their junior doctors’ rotas and rosters in line with EWTD and New Deal, supporting exception reporting and including the potential for a self-rostering programme.

It is imperative that the system is flexible and can quickly adapt to any changes/outcome of the Junior Doctors Contract negotiations in Wales to reflect accurate Banding calculations.

The following are some essential characteristics of the requirement:

The system must be able to differentiate between types of roles and grant different administration capabilities accordingly (role based access)

The system must be a cloud-based solution to deliver future-proof scalability, performance, data storage, reporting, interoperability and real-time, up-to-date functionality

The system must be based on COTS (commercial off the shelf)

The system must be device agnostic, enabling access to the same application(s) via any device, including: mobiles, tablets, PCs or MACs

The system must be available 24/7, with minimal downtime for upgrades with 24/7 support infrastructure

All upgrades must be completed out of usual office hours to reduce impact to business continuity

The system must store data in accordance with the specified national data retention policy

The system must have an audit function and be able to record all user actions eg the logs must record the user ID, the date, the timestamp and a clear description of the action

All interoperable components of the system must be able to send and request data using agreed APIs. The system shall support the alignment with the open API policy

The system must have user account security

The system must have automated password changing

The system must only be accessible via a valid user account authenticated against the trust's choice of Identity Provider (IdP) service

The system must be secure against outside intrusions and detections

The system should be designed to use a minimum number of clicks required to achieve the desired outcome

The system must support the timely extraction of all information entered into the system in a secure manner (this should include the ability to make available the trust data warehouse to all items recorded within the proposed solution)

II.2.14) Additional information

This contract will cover the following organisations:

Aneurin Bevan University Health Board

Betsi Cadwaladr University Health Board

Cwm Taf Morgannwg University Health Board

Cardiff & Vale University Health Board

Hywel Dda University Health Board

Powys Teaching Health Board

Swansea Bay University Health Board

Welsh Ambulance Service NHS Trust

II.3) Estimated date of publication of contract notice:

27/11/2020

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section VI: Complementary information

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=106023.

(WA Ref:106023)

VI.5) Date of dispatch of this notice

26/11/2020

Coding

Commodity categories

ID	Title	Parent category
48000000	Software package and information systems	Computer and Related Services

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: hywel.jones9@nhs.wales.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.