Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Nottingham Trent University
50 Shakespeare Street
Nottingham
NG1 4FQ
UK
Contact person: Purchasing Department
Telephone: +44 1158484590
E-mail: alexei.lambley-steel@ntu.ac.uk
Fax: +44 1158488770
NUTS: UKF
Internet address(es)
Main address: https://in-tendhost.co.uk/ntu
Address of the buyer profile: https://in-tendhost.co.uk/ntu
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/ntu/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
2057 Laptops and Desktops Framework
Reference number: NTU/21/2057/ALS
II.1.2) Main CPV code
30200000
II.1.3) Type of contract
Supplies
II.1.4) Short description
See Main description and Tender documentation or further details.
II.1.5) Estimated total value
Value excluding VAT:
15 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF
Main site or place of performance:
II.2.4) Description of the procurement
Nottingham Trent University (NTU) is looking for a partnership or service offering to deliver a range of computer devices and accessories to support learning, teaching, research, and management of university functions. It is envisioned that a solution will incorporate the following features: Equipment requirementsNTU will require a range of computer equipment to support our students and staff. We have developed several personas to better understand our user groups' requirements and prepare for the classroom and workplace of the future. To support each persona, we have defined a standard equipment set to support effective working.Most of our staff use laptops for enhanced mobility and flexibility, with docks to support desk-based work. We anticipate a standard laptop with low weight and long battery life but with the capabilities to run all standard office software flawlessly. In addition, we have more specific requirements for touchscreen laptops and detachable hybrid laptop/tablets to support mobile working.We also offer a large number of desktop devices in communal areas primarily for students, preferably as an All-in-one device. For desk-based workers, we use ultra-small and small form-factor computers to provide additional computing power.In order to support lecture capture, we use small form factor and ultra-small form PC’s, equipped with sufficient RAM and processors with capable of processing multi-source video with minimal lag. Interface ports are important to support a range of USB 3.0 (minimum) peripherals and should be on the rear of the product.To provide digital signage, with remote management, and the capabilities to display video at a range of screen sizes, we require ultra-small form factor PCs, with video outputs suitable to support a minimum 4K UHD. Where the situation arises, we may need more specialist devices to support specific projects. The vendor should be able to provide 'bespoke' or custom builds to meet the requirements (See Tab 7 of Schedule 4 Commercial offer for example of.)In addition to laptop and desktop devices, we will also require a range of accessories and peripherals, such as monitors, keyboards, mice, and docks to support all portable devices. A range of peripherals should be available, including wired and wireless, where appropriate. In order to support cross-compatibility, docks should provide power through USB-C and support dual-screen displays.Where new technologies become available, we should be able to procure these within this agreement. In addition, we would expect the vendor to provide consultancy to assist us in deciding to onboard new technologies.Stock availability and ordering processesIn order to provide a consistent and reliable service to our staff and students, the University requires the vendor to hold our standard builds in stock for next day delivery. NTU holds no obligation to commit to purchase any stock held, nor should it be liable for 'bonded stock'. Device types should include consistent component choice over agreed time periods. Specialist configurations should be made available, including options from a wide range of manufacturers to meet specific needs.NTU should be able to purchase devices on a 'supply only' basis, including support and warranty, and as a 'managed service'. The option of a staff or student online storefront may be available.In order to support large scale rollout or change of devices at NTU, the vendor should have sufficient warehouse space to manage inventory. This may include the provision of evaluation equipment to support the transition to a new model.The University may place large amounts of equipment orders, which should be stored at the vendor as 'bonded stock'. The University should be able to request part delivery of these orders, with next day delivery.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
Justification for any framework agreement duration exceeding 4 years: The framework agreement will not exceed 4 years in duration.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/12/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
02/12/2021
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Royal Court of Justice
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
02/11/2021