II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Berkshire
II.2.4) Description of the procurement
The Circle Trust catering tender will consist of 6 Schools:
The Emmbrook School
Westcott Infant School
Nine Mile Ride Primary School
Shinfield Infant and Nursery School
St. Crispin’s Secondary School
Westende Junior School
The Circle Trust is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements across all school within The Circle Trust. The Trust would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from 1st September 2022 to 31st Aug 2025 with the option to extend for a maximum of a further 2 years at the discretion of the client. This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Schools a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with The Circle Trust for the duration of this contract.
The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that Schools will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all catering services within the Schools, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School meals are to be charged based on consumption with a margin attached and hospitality will be charged based on consumption and at net food cost.
Whilst the Trust prioritises value for money as a key objective of the Competitive Tender Process, the Trust Board is not obliged to accept the lowest price.
The value of the current contract is determined by the total sales values achieved at each school as per the below: -
Annual total sales per school for the period Sept 2018 – Aug 2019 (the last full year before covid disruption)
The Emmbrook School £173,348
Westcott Infant School £53,000
Nine Mile Ride Primary School £74,000
Shinfield Infant and Nursery School £87,111
St. Crispin’s Secondary School £251,280
Westende Junior School £42,540
Total annual sales across all schools = £681,279
Therefore the value of the contract is £3,406,395 (total annual sales across all schools as above x 5 for the 5 maximum year contract term)
The Trust expects the successful contractor to enable the continued development of catering at all schools through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients. The Trust expects the successful tenderer to evidence, through their bid, how they shall support and complement its values.
As a Trust who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding improvements here as part of the Contractor’s tender submission would be welcomed.
•Please be advised that this contract will be let on a 3 + 2 years basis.
•Please be advised that any schools that may join the Trust during the term of this catering contract may (at the discretion of the trust) – join this catering contract
•Please be advised that there are no incumbent members of catering staff in the Local Government Pension Scheme
Please see the SQ document for more information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 406 395.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2022
End:
31/08/2025
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No