Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Warwick District Council
Riverside House
LEAMINGTON SPA
CV325HZ
UK
Contact person: Rebecca Reading
Telephone: +44 1926456232
E-mail: rebecca.reading@warwickdc.gov.uk
NUTS: UKG13
Internet address(es)
Main address: https://www.warwickdc.gov.uk
Address of the buyer profile: https://www.csw-jets.co.uk
I.1) Name and addresses
Stratford-on-Avon District Council
Elizabeth House, Church Street
Stratford-upon-Avon
CV37 6HX
UK
E-mail: Charlotte.Hume@stratford-dc.gov.uk
NUTS: UKG13
Internet address(es)
Main address: https://www.stratford.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Waste collection services on behalf of Warwick District Council and Stratford-on-Avon District Council
II.1.2) Main CPV code
90514000
II.1.3) Type of contract
Services
II.1.4) Short description
Stratford-on-Avon District Council and Warwick District Council (The Authorities) sought expressions of interest from potential tenderers to provide a new joint contract for Waste Collection Services from 1 August 2022. The initial contract term will be eight (8) years with the option to extend the contract by further periods not exceeding 96 months. The estimated total value of the contract was approximately £7.5 million per annum.
The Authorities' current Waste Collection Contracts have been running since 1st August 2008 for Stratford-on-Avon District Council (SDC) and since 1st April 2013 for Warwick District Council (WDC). To replace these contracts the Authorities are looking to collaboratively procure a new joint Waste Collection Contract across the two Districts based on the '123+' waste collection model:
1 - Weekly separate food waste collections
2 - Fortnightly co-mingled dry recycling collections
3 - Three weekly residual waste collections
Plus - Fortnightly garden waste
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
120 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKG13
II.2.4) Description of the procurement
Stratford-on-Avon District Council and Warwick District Council (The Authorities) were looking to jointly procure a single supplier to provide Waste Collection Services across both districts from 1st August 2022. The initial contract term was for eight (8) years with the option to extend the contract by further periods not exceeding 96 months. The estimated total value of the contract is approximately £7.5 million per annum or £120,000,000 over the maximum 16 year period.
The Authorities used the Competitive Procedure with negotiation, resulting in an award of a single contract. It used a two stage procurement, with the initial stage being the completion of an SSQ. Following evaluation of the SSQ, all suppliers that achieved a score of 65% or higher were invited to tender. Following evaluation of initial tenders, the Authorities entered into to the negotiation stage. Only one round of negotiation was undertaken for this procurement. A contract award was undertaken in October 2021.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
An option to purchase and lease back the operational vehicles required for this contract was included in addition to the standard model of leasing vehicles from the contractor as part of the service contract. The Authorities chose to utilise this option with the winning supplier as it was financially beneficial to do so.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-000884
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: EOS01AT1021
Title: Joint waste collection services on behalf of Warwick District Council and Stratford-on-Avon District Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/10/2021
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Biffa Waste Services Ltd
Coronation Road, Cressex Business Park
High Wycombe
HP12 3TZ
UK
NUTS: UKJ13
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 160 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.5) Date of dispatch of this notice
17/11/2021