Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Buckinghamshire and Milton Keynes Fire Authority
Headquarters, Stocklake
Aylesbury
HP20 1BD
UK
Contact person: Procurement Manager
E-mail: rondasmith@bucksfire.gov.uk
NUTS: UKJ13
Internet address(es)
Main address: www.bucksfire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/bucksfire/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/bucksfire/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Planned and Reactive Maintenance Services for Heating, Ventilation and Air Conditioning
Reference number: PRO-332
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority’s service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification.The successful bidder will be required to provide a range of services to maintain the Authority’s Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement.
II.1.5) Estimated total value
Value excluding VAT:
335 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50710000
50720000
50730000
II.2.3) Place of performance
NUTS code:
UKJ13
Main site or place of performance:
County of Buckinghamshire and Milton Keynes
II.2.4) Description of the procurement
Buckinghamshire and Milton Keynes Fire Authority (BMKFA) (the contracting Authority) wish to appoint a single Service Provider to provide the complete HVAC services detailed in the specification of requirements for Buckinghamshire Fire and Rescue Service. The Contracting Authority’s service delivery is managed through its Headquarters facilities department, based at Aylesbury, Buckinghamshire, across 19 sites within the county of Buckinghamshire and Milton Keynes. The successful bidder will also be provided with access to bid for future capital project opportunities that may arise during the contract term, which fall within the area of service expertise contained within the specification.The successful bidder will be required to provide a range of services to maintain the Authority’s Pre-Planned maintenance services along with the Reactive maintenance services for all the HVAC requirements detailed within the Specification of Requirement. Bidders will be expected to demonstrate experience of a combination of wet and dry HVAC systems across multiple sites, including HVAC systems fuelled by Gas, LPG or Heating oil (Kerosene)Bidders are recommended to attend the 4 days of site visits, which will take place on the 6th, 7th, 8th, and 9th of December 2021. Full details of the four days of site visits are contained within the tender documents. The contract is expected to be awarded by February 2022 with a service commencement date of 01 April 2022. The initial contract term is for 3 years with an option to extend a further 24 months.The average annual value of the contract is estimated to be £67k, with an estimated total contract value of £335k for the possible full term of up to 5 years. The annual value consists of pre planned maintenance and reactive maintenance. Bidders wishing to participate in this tender opportunity must register on the Authority’s e-procurement portal to express an interest and access the tender documents, via the following link:https://in-tendhost.co.uk/bucksfire/aspx/Home
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2022
End:
31/03/2025
This contract is subject to renewal: Yes
Description of renewals:
Option to extend up to a further 24 months to 31 March 2027
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Details are contained within the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/01/2022
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/01/2022
Local time: 11:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Buckinghamshire and Milton Keynes Fire Authority
Headquarters, Stocklake
Aylesbury
HP20 1BD
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
17/11/2021