Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NI Assembly
Parliament Buildings
Belfast
BT4 3XX
UK
Contact person: procurementniassembly.gov.uk
E-mail: procurement@niassembly.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Legislature
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for the Replacement of the IPTV System for the NI Assembly Commission - BR-067-2021
II.1.2) Main CPV code
72000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Assembly Commission wishes to procure a supplier for the replacement of the IPTV system. This will include the TV signal distribution, the associated equipment and licences as well the installation and the maintenance of both. This contract will cover: • Replacement of the obsolete TV distribution equipment, including applicable server switching infrastructure, encoders and currently deployed CRT television sets, with a modern, resilient solution that meets the requirements of the Assembly Commission; • The replacement of the current ancillary apparatus such as aerials, which are in a poor state of repair, with a suitable solution to support the new equipment; and • Provision of ongoing hardware and software maintenance for up to 10 years. The installation and support services required as an integral part of this project are as important to the delivery of a successful fulfilment as the quality of the equipment. It should also be noted that the TVDS is integral to the delivery of the services of the Assembly and its Members and any interruption to these services, by whatever combination of equipment or service is unacceptable. Any new solution should also have a digital signage functionality included. This would be via dedicated multicast channels that would have the ability to display internal multi-media content such as corporate messages, health and safety information, marketing and promotion of Assembly events etc. in various locations throughout Parliament Buildings. The Assembly Commission has given careful consideration as to whether any new solution should be on-premise or cloud-based. The requirements for internal broadcast of Assembly proceedings must deliver content as live with minimal latency or delay in the broadcast of proceedings. The Assembly Commission is therefore seeking only those bids proposing an on premise solution Out of scope of this contract are: a The decommissioning and disposal of the current system and associated equipment, including aerials. The Assembly Commission will undertake this exercise themselves. b The replacement of desktop computer equipment, c he provision of a replacement annunciator system, associated distribution system or display equipment. The Assembly Commission is seeking an experienced supplier, with a quality and service focus, which is capable of working with them, through these challenges to deliver the best service possible. The contract will be for an initial period of 62 months. There will be five optional extension periods of up to 12 months each. The hardware required to deliver this contract must be delivered on-site before the end of March 2022. THE ASSEMBLY COMMISSION INVITE PROSPECTIVE TENDERERS TO COME ON-SITE AT PARLIAMENT BUILDINGS TO FAMILIARISE THEMSELVES WITH THE BUILDING AND THE CURRENT SET-UP TO HELP INFORM THEIR DECISION TO TENDER AND ASSIST WITH COMPLETING THEIR TENDER BID SHOULD THEY DECIDE TO PARTICIPATE. IF INTERESTED IN THIS OFFER, TENDERERS MUST SUBMIT A REQUEST THROUGH THE MESSAGING FUNCTION ON THE ETENDERSNI PORTAL WITH A PROPOSED DATE AND TIME THAT SUITS. VISITS WILL BE BOOKED ON A FIRST COME, FIRST SERVED BASIS AND WILL ONLY BE PERMITTED BETWEEN 10AM AND 4PM 25TH NOVEMBER, 26TH NOVEMBER AND 29TH NOVEMBER 2021.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72260000
32220000
32300000
32000000
II.2.3) Place of performance
NUTS code:
UK
UKN
UKN06
UKN0
II.2.4) Description of the procurement
The Assembly Commission wishes to procure a supplier for the replacement of the IPTV system. This will include the TV signal distribution, the associated equipment and licences as well the installation and the maintenance of both. This contract will cover: • Replacement of the obsolete TV distribution equipment, including applicable server switching infrastructure, encoders and currently deployed CRT television sets, with a modern, resilient solution that meets the requirements of the Assembly Commission; • The replacement of the current ancillary apparatus such as aerials, which are in a poor state of repair, with a suitable solution to support the new equipment; and • Provision of ongoing hardware and software maintenance for up to 10 years. The installation and support services required as an integral part of this project are as important to the delivery of a successful fulfilment as the quality of the equipment. It should also be noted that the TVDS is integral to the delivery of the services of the Assembly and its Members and any interruption to these services, by whatever combination of equipment or service is unacceptable. Any new solution should also have a digital signage functionality included. This would be via dedicated multicast channels that would have the ability to display internal multi-media content such as corporate messages, health and safety information, marketing and promotion of Assembly events etc. in various locations throughout Parliament Buildings. The Assembly Commission has given careful consideration as to whether any new solution should be on-premise or cloud-based. The requirements for internal broadcast of Assembly proceedings must deliver content as live with minimal latency or delay in the broadcast of proceedings. The Assembly Commission is therefore seeking only those bids proposing an on premise solution Out of scope of this contract are: a The decommissioning and disposal of the current system and associated equipment, including aerials. The Assembly Commission will undertake this exercise themselves. b The replacement of desktop computer equipment, c he provision of a replacement annunciator system, associated distribution system or display equipment. The Assembly Commission is seeking an experienced supplier, with a quality and service focus, which is capable of working with them, through these challenges to deliver the best service possible. The contract will be for an initial period of 62 months. There will be five optional extension periods of up to 12 months each. The hardware required to deliver this contract must be delivered on-site before the end of March 2022. THE ASSEMBLY COMMISSION INVITE PROSPECTIVE TENDERERS TO COME ON-SITE AT PARLIAMENT BUILDINGS TO FAMILIARISE THEMSELVES WITH THE BUILDING AND THE CURRENT SET-UP TO HELP INFORM THEIR DECISION TO TENDER AND ASSIST WITH COMPLETING THEIR TENDER BID SHOULD THEY DECIDE TO PARTICIPATE. IF INTERESTED IN THIS OFFER, TENDERERS MUST SUBMIT A REQUEST THROUGH THE MESSAGING FUNCTION ON THE ETENDERSNI PORTAL WITH A PROPOSED DATE AND TIME THAT SUITS. VISITS WILL BE BOOKED ON A FIRST COME, FIRST SERVED BASIS AND WILL ONLY BE PERMITTED BETWEEN 10AM AND 4PM 25TH NOVEMBER, 26TH NOVEMBER AND 29TH NOVEMBER 2021.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 62
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the published tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/12/2021
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
17/03/2022
IV.2.7) Conditions for opening of tenders
Date:
17/12/2021
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
17/11/2021