Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The David Ross Education Trust
6182612
Thorpe Hill
Loughborough
LE11 4SQ
UK
Contact person: Joanna Bailey
E-mail: jbailey2@dret.co.uk
NUTS: UK
Internet address(es)
Main address: www.dret.co.uk
Address of the buyer profile: www.dret.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/dret
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/dret
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Finance Management System for David Ross Education Trust
Reference number: DRET_P0002
II.1.2) Main CPV code
72212440
II.1.3) Type of contract
Services
II.1.4) Short description
The David Ross Education Trust (the Trust) wishes to enter into a contract with a Supplier to supply, implement and support a Financial Management System (FMS), for use by the Trust and all of its current and future Academies. The Trust is seeking an agreement via competitive Tenders from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (ITT) for the provision of the FMSOur main objective is to appoint a single provider of a Financial Management System, delivered using a software as a service (SaaS) model for use by the Trust and its Academies. The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 3.5 years with an option of up to one 3-year extension and two further 2-year extensions, making a maximum contract duration of ten and a half (10.5) years including extensions, and in line with performance management/success in the delivery of the required outputs. For the avoidanc
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48440000
48442000
72212442
79412000
72212440
48441000
72212441
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
The David Ross Education Trust (the Trust) wishes to enter into a contract with a Supplier to supply, implement and support a Financial Management System (FMS), for use by the Trust and all of its current and future Academies. The Trust is seeking an agreement via competitive Tenders from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (ITT) for the provision of the FMS.Our main objective is to appoint a single provider of a Financial Management System, delivered using a software as a service (SaaS) model for use by the Trust and its Academies. The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 3.5 years with an option of up to one 3-year extension and two further 2-year extensions, making a maximum contract duration of ten and a half (10.5) years including extensions, and in line with performance management/success in the delivery of the required outputs. For the avoidance of doubt, this can be described as a 3.5 + 3 + 2 + 2 years contract.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
18/02/2022
End:
17/08/2025
This contract is subject to renewal: Yes
Description of renewals:
The maximum contract duration will be ten and a half (10.5) years. The initial term of the Contract shall be for a period of 3.5 years with an option of up to one 3-year extension and two further 2-year extensions, making a maximum contract duration of ten and a half (10.5) years including extensions, and in line with performance management/success in the delivery of the required outputs.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/12/2021
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/12/2021
Local time: 17:01
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
London
UK
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
19/11/2021