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Summary

OCID:
Published by:: NHS Greater Glasgow and Clyde
Authority ID:: AA20840
Publication date:: 23 November 2021
Deadline date:: -
Notice type:: VEAT
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The Pinpoint System is a multifaceted security system which uses Personal Infrared Transmitters (PITs) allowing staff to easily and discreetly activate calls for Assistance and Emergency. The PIT is a discrete small fob that staff can have in their pockets; on lanyards attached to their staff badges. When a call is activated, Alphanumeric Display Units emit an alarm tone and pinpoint the exact location and type of call. This information can also be relayed to a range of devices such as pagers; mobiles and PC's ensuring response staff can identify both the type and source of call quickly. Intelligent infrared capabilities mean that the Pinpoint System takes less than 85 milliseconds from activation to display.

Currently Pinpoint Systems are used at Gartnavel Royal Hospital and Stobhill Hospital at the Kelvin, Clyde, Iona and Tate Wards and at Skye House and Eriskay House Respectively. This is a closed protocol system and is one that has been in place for a number of years.

Consequently, the staff security alarm system is a service which is already in place and is a closed protocol system. To change this system would cause a significant amount of disruption to NHSGGC Staff and Patients. Therefore the best course of action to insure compliance with procurement regulations, and ensure the continued maintenance of these systems, is to publish a voluntary ex ante transparency (VEAT) notice.

Full notice text

Voluntary ex ante transparency notice

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

NHS Greater Glasgow and Clyde

Procurement Department, Glasgow Royal Infirmary, 84 Castle Street

Glasgow

G4 0SF

Telephone: +44 1412114646

E-mail: alasdair.mclaren@ggc.scot.nhs.uk

NUTS: UKM82

Internet address(es)

Main address: http://www.nhsggc.org.uk/about-us/procurement/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Pinpoint Systems

Reference number: GGC0696

II.1.2) Main CPV code

79711000

II.1.3) Type of contract

Services

II.1.4) Short description

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 139 000.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

79711000

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The procurement falls outside the scope of application of the Directive

Explanation:

This is a service which is currently in place and is provided by Pinpoint Systems. Conducting a full tender procedure would be a significant project that NHSGGC would have to undertake and at this current juncture is not something that would be possible. Additionally implementing a new system would involve a considerable amount of building works; resulting in significant disruption for Staff/Patients and Services

NHSGGC will publish a voluntary ex ante transparency (VEAT) notice on PCS. In accordance with: ‘The Public Contracts (Scotland) Regulations 2015, SSI 2015/446 1 91(7)(a)’.

Additionally and in line with the practices of: Fairness; Openness and Transparency; the publication of this VEAT Notice will be for a period of ten days.

A VEAT is the best legal procurement route to take because the disruption as a result of installing a new system would be significant and would have wide reaching consequences impacting: Staff; Patients and Services.

The contract will be for an initial 4 year period with the option to extend for a further 1x12 months.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract/concession

Contract No: GGC0696

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

15/09/2021

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

PINPOINT LIMITED

Ajax way, Methil Docks

Leven

KY8 3RS

Telephone: +44 1333421706

NUTS: UKM72

The contractor is an SME: Yes

V.2.4) Information on value of the concession and main financing terms (excluding VAT)

Total value of the concession/lot: 139 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

(SC Ref:660630)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court

1 Carlton Pl, Glasgow G5 9TW