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Summary

OCID:
Published by:: East Kent Hospitals University NHS Foundation Trust
Authority ID:: AA29640
Publication date:: 23 November 2021
Deadline date:: 22 December 2021
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The COVID-19 pandemic has had a significant impact on the Trust's ability to deliver the services as originally intended, so much so that the Trust is now looking to outsource the operational delivery of the residential nursing care and support services at The Harmonia Village to a suitably experienced provider who will partner with the Trust, and share in its vision, to deliver a new approach to care of PLWD.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

East Kent Hospitals University NHS Foundation Trust

Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road

Canterbury

CT1 3NG

E-mail: neil.baigent@nhs.net

NUTS: UKJ44

Internet address(es)

Main address: https://www.ekhuft.nhs.uk

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://commercialsolutions.bravosolution.co.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://commercialsolutions.bravosolution.co.uk/

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Harmonia Village - provision of residential nursing care and support services to people living with dementia

Reference number: T/EKH/1109

II.1.2) Main CPV code

85144100

II.1.3) Type of contract

Services

II.1.4) Short description

Owned, and currently operated, by East Kent Hospitals University NHS Foundation Trust (the 'Trust'), The Harmonia Village in Dover, Kent aims to provide better care and support for people living with dementia ('PLWD'), so that they can live happier and healthier lives.

Part of a wider Interreg VA 2Seas programme known as Community Areas of Sustainable Care and Dementia Excellence in Europe ('CASCADE'), The Harmonia Village offers on-site 24 hours a day, seven days a week residential nursing home care and support for up to:

i) 30 PLWD who require long-term placements across six houses, and

ii) six hotel style booked 'guest rooms' - within the communal building (the 'Hub') - offering short-term placements to PLWD and their visiting carers / family.

The Hub is at the heart of The Harmonia Village, offering residents, their guests and visitors, other organisations and the public, access to a café and multi-purpose rooms, where daily activities, events and services can provide stimulating and creative activities to PLWD to boost their health and well-being.

Further information about the Harmonia Village is available from http://www.harmoniavillage.org.uk

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85144100

II.2.3) Place of performance

NUTS code:

UKJ44

Main site or place of performance:

The Harmonia Village, Randolph Road, Dover, Kent CT17 0FZ

II.2.4) Description of the procurement

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The provision of the Services at, and the transfer of, The Harmonia Village shall be subject to a formal Contract commencing on, or around, 7th March 2022 for a period of five (5) years initially, with the option – at the Authority’s absolute discretion – to extend the Contract on the same terms for a further period, or for successive periods, up to 6th March 2032.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

Care Act 2014;

Health and Social Care Act 2008 (Regulated Activities) Regulations 2014 (Part 3); and

Care Quality Commission (Registration) Regulations 2009 (Part 4)

III.2.2) Contract performance conditions

As stated in the procurement documents

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure - Accelerated procedure

Justification:

Prior information notice reference 2021/S 000-021688 published on 1st September 2021.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2021/S 000-021688

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/12/2021

Local time: 16:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 23/12/2021

Local time: 10:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Suitably experienced providers wishing to bid for this opportunity are encouraged to register via the Trust's e-Tendering system, Bravo Solution, website address: https://commercialsolutions.bravosolution.co.uk

Instructions for bidding are as follows:

a) click ‘View current opportunities and notices’;

b) express an interest in the 'itt_3883 The Harmonia Village - provision of residential nursing care and support services to people living with dementia';

c) download and closely follow the guidance given within 'Section A - ITT Instructions' from the Attachments section of the e-Tendering system; and

d) if wishing to bid, accurately complete and fully submit your Tender response (in accordance with the ITT instructions) by no later than 16:00 on Wednesday, 22nd December 2021.

VI.4) Procedures for review

VI.4.1) Review body