Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Reidvale Housing Association
13 Whitevale Street
Glasgow
G31 1QW
UK
Contact person: Interim Director
Telephone: +44 1415542406
E-mail: jillcronin@reidvale.org.uk
Fax: +44 1415542406
NUTS: UKM82
Internet address(es)
Main address: www.reidvale.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13042
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Financial Services Brief
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
Reidvale Housing Association wish to appoint a sole supplier for the provision of finance manager services. The Supplier will also provide ongoing system support services.
II.1.5) Estimated total value
Value excluding VAT:
50 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66170000
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
Reidvale Housing Association 13 Whitevale Street Glasgow G31 1QW
II.2.4) Description of the procurement
Reidvale Housing Association wish to appoint a sole supplier for the provision of finance manager services. The Supplier will also provide ongoing system support services.
This tender is being conducted as a single stage ‘Open Procedure’ meaning tenderers must submit their completed SPD along with tender returns.
Suppliers interested in working with the public sector can get information on preparing tenders and understanding the process from the Public Contracts Scotland website www.supplierjourney.scot. In addition, general support, advice and guidance on completing public sector tenders specifically for Scottish SMEs is available from the Supplier Development Programme www.sdpscotland.co.uk.
The Contract is anticipated to run for an initial period of one year, commencing 31 January 2022 with provision for two further possible extension each for a further 12 months if mutually agreed and depending on performance. A formal review of the service will be carried out 3-6 months after the contract commences. Following this review, the Association will confirm whether it intends for the contract to be extended beyond the 1-year initial contract.
As a guide to potential Tenderers, the annual expenditure on services covered by this tender over the next year is anticipated to be circa 50,000 GBP (exclusive of vat). These figures are intended as a guide only and Reidvale Housing Association does not guarantee any level of work to be instructed or the resulting contract values.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
Contract is anticipated to run for an initial period of one year with the possibility of 2 further extensions each for a further year following a formal reviews
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/03/2022
IV.2.7) Conditions for opening of tenders
Date:
07/01/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=674776.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
We are committed to community empowerment and regeneration and work with existing contractors to provide Community Benefits to our residents. Please confirm any Community Benefits you would offer if awarded the contract in your Quality Management Questionnaire response.
(SC Ref:674776)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=674776
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sherriff Court
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
24/11/2021