Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Mulberry Schools Trust
Gosset Street
London
E2 6NW
UK
Telephone: +44 2079207913
E-mail: pdoel@mulberryschoolstrust.org
NUTS: UKI
Internet address(es)
Main address: http://www.mulberryschoolstrust.org/
Address of the buyer profile: http://www.mulberryschoolstrust.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://suppliers.multiquote.com
Additional information can be obtained from another address:
Mulberry Schools Trust
Gosset Street
London
E2 6NW
UK
Telephone: +44 2079207913
E-mail: pdoel@mulberryschoolstrust.org
NUTS: UKI
Internet address(es)
Main address: http://www.mulberryschoolstrust.org/
Address of the buyer profile: http://www.mulberryschoolstrust.org/
Tenders or requests to participate must be sent electronically to:
https://suppliers.multiquote.com
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation To Tender for a Managed Payroll Service for the Mulberry Schools Trust
Reference number: CA11314 - MUL/PR/01
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
The Mulberry Schools Trust requires a managed payroll service for each of the five schools within the academy Trust. At present, and as a consequence of schools joining the Trust, the Trust currently works with two payroll providers. It is looking to engage a single payroll provider to support the Trust’s current school portfolio and additional schools as the join the Trust throughout the contract term. The Trust is looking to engage with a provider for a Managed Payroll Service for a period of five years with an option to extend for a further 12 months.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72212400
79900000
79631000
72212450
48450000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London
II.2.4) Description of the procurement
The Trust requires a Managed Payroll Service across each of its schools. At present, and as a consequence of schools joining the Trust, the Trust currently works with two payroll providers. It is looking to engage a single payroll provider to support the Trust’s current portfolio of five schools plus any additional schools as the join the Trust throughout the contract term.
The Trust currently has a decentralised system for many aspects of our finance, HR and payroll services. Each school is responsible for its payroll and the payroll costs are taken from each school bank account. This will continue for the foreseeable future.
The Trust requires a Managed Payroll Service solution to meet its requirements as detailed within the Invitation to Tender documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
180 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 72
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
72 month(s) from the commencement date, with 60 initial month(s) and option to extend 1x12 month(s)
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/12/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
05/12/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Mulberry Schools Trust Internal Reference Number is MUL/PR/01. The Managed Payroll Service solution is required by the Mulberry Schools Trust and Dukefield Procurement Limited are acting as agents of Trust in the undertaking of this procurement tender exercise. The Dukefield Procurement Limited lead is Steve Davies who can be contacted at steve.davies@dukefieldprocurement.co.uk or via phone on 07966 040564.
The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at:
https://suppliers.multiquote.com
the tender is available from the opportunities menu on the login page of the site.
The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. The Trust expressly reserves the rights:
(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) to award a contract covering only part of the it's requirements if explicitly detailed within the tender documentation;
(d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable;
(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) the contracting authority will not be liable for any costs incurred by tenderers;
(h) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee the volume of business activity under this contract.
VI.4) Procedures for review
VI.4.1) Review body
Mulberry Schools Trust
Gosset Street
London
E2 6NW
UK
Telephone: +44 2079207913
E-mail: pdoel@mulberryschoolstrust.org
VI.4.2) Body responsible for mediation procedures
Mulberry Schools Trust
Gosset Street
London
E2 6NW
UK
Telephone: +44 2079207913
E-mail: pdoel@mulberryschoolstrust.org
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Mulberry Schools Trust will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Procurement Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
Mulberry Schools Trust
Gosset Street
London
E2 6NW
UK
Telephone: +44 2079207913
E-mail: pdoel@mulberryschoolstrust.org
VI.5) Date of dispatch of this notice
04/11/2022