II.2.1) Title
LOT 1 ~ Cirencester Kingshill School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area
II.2.4) Description of the procurement
The contracts cover the scope for the provision of all cleaning services within both of the Schools. Please note this is split into 2 LOTS.
The contracts: will commence on 1 August 2023 for an initial period of three years, with the opportunity to extend for a further period of two years at the discretion of each governing body. The successful Supplier/s will invoice the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision.
Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client’s requirement shall be for 190 academic days, 5 inset days and 15 days periodic cleaning per annum. Periodic cleaning typically to take place the second week of the Easter break and the last two weeks of summer break.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place to reconcile the actual hours worked within the contracts. If the hours worked are less than those budgeted for then a credit will be required by the Client. The Client requires that the tendered number of hours are always worked, and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires the successful Supplier/s to operate to at all times is being able to provide clean schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the specification and continued innovation of processes throughout the contract term will be pivotal to the success of the new contracts.
The Supplier/s shall provide a comprehensive cleaning service to the sites to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.
The sites must at all times meet health, safety and environmental standards appropriate to the sites and their use and the successful Supplier must comply with the Client’s health, safety and environmental policies and procedures. The services must be provided so as not to interrupt the routine of the schools.
The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract.
We are seeking a suitably experienced Supplier/s who has current experience of working within the secondary school or HE / FE marketplace, ideally with a strong operational base within the Schools area, thus allowing for both adequate contract support and the operational flexibility that is to be delivered in support of the contract as and when required.
The initial scope of the contracts covers all cleaning provision within the school buildings at Cirencester Kingshill and Rednock Schools. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the schools’ senior management team on the contract performance.
The projected cost of cleaning for the current year is circa £265.6K for all buildings (excluding external window cleaning). However, it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is opportunity for improvement.
The focus of our requirement is for a high-quality cleaning service, fully compliant to the agreed specification at all times.
See SQ Document for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
468 085.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LOT 1 ~ Cirencester Kingshill School
To respond to LOT 1, please click here: https://litmustms.co.uk/respond/Y4378K4C83
II.2.1) Title
LOT 2 ~ Rednock School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area
II.2.4) Description of the procurement
Please see SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
860 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LOT 2 ~ Rednock School
To respond to LOT 2, please click here: https://litmustms.co.uk/respond/42C6E3U7H9