Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stafford Borough Council
Riverside, Civic Centre
Stafford
ST16 3AQ
UK
Contact person: Michelle Davies
Telephone: +44 1785277116
E-mail: michelle.davies@staffordshire.gov.uk
NUTS: UKG2
Internet address(es)
Main address: https://www.staffordbc.gov.uk/
Address of the buyer profile: https://www.staffordshire.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.staffordshire.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.staffordshire.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services
Reference number: IA2908
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Stafford Borough Council (SBC) is looking to appoint a supplier to carry out cleaning services for SBC Civic Centre, Stafford Crematorium and Stone Area Office. Please review the specification for the frequency of cleaning to be carried out i.e., daily, weekly and monthly activities.
Civic Centre
The Civic Centre is a four storey office complex which incorporates committee rooms and a suite for civic functions. The building houses approximately 300 employees and is open to the public between 0830 and 1700 hours Monday to Thursday and between 0830 and 1630 hours on Friday. With some exceptions staff generally work between 0800 hours and 1800 hours Monday to Friday. The Civic and Committee Suite Complex, Mayor's Parlour, Members' Room and Council Leader's Office are all to be cleaned to a very high standard commensurate with their use for formal civic functions and for entertaining Civic visitors.
Stafford Crematorium
Times for cleaning the crematorium chapel and other public areas may be varied to allow for funeral services on the instruction of the registrar. Cleaners working in public areas shall be aware of the sensitive nature of the area and shall conduct themselves appropriately at all times.
Stone Area Office
The Contractor shall provide a cleaning service to the areas between 17:00 and 19:00 hours Monday to Thursday and 16:30 to 18:30 hours on Friday. Work shall be carried out in such a way that disturbance to Council Members, staff and the public is minimised and the Contractor shall take all measures necessary for the safety of members, staff and the public including the provision of warning signs.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90919200
II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Stafford and Stone
II.2.4) Description of the procurement
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA2908.
Any questions regarding this opportunity should go through the 'message function'.
Please do not contact the Buyer direct.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2031
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/12/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/12/2022
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
Stafford Borough Council
Riverside, Civic Centre,
Stafford
ST16 3AQ
UK
VI.5) Date of dispatch of this notice
17/11/2022