Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
07762614
Unit 3, Maises Way
Alfreton
DE55 2DS
UK
Contact person: Roger Martin
Telephone: +44 1246395610
E-mail: tenders@eem.org.uk
NUTS: UK
Internet address(es)
Main address: https://eem.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire and Intruder Alarms & Fire Protection Equipment
Reference number: EEM0067
II.1.2) Main CPV code
50413200
II.1.3) Type of contract
Services
II.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 285 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities.
EEM have also established a formal collaboration with 3 like minded procurement consortia - Westworks, South East Consortium and Advantage South West.
The membership list for these three consortia may be obtained from the following website addresses:
www.westworks.org.uk (https://www.westworks.org.uk)
www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)
www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)
EEM have conducted this tender exercise to create a Fire & Intruder Alarms, and Fire Protection Equipment Framework to replace the existing framework.
The framework has been split into geographical lots:
• Lot 1 - Midlands
• Lot 2 - Greater London
• Lot 3 - National Coverage
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
600 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Midlands
II.2.2) Additional CPV code(s)
31518200
31625100
31625200
31625300
35111000
39525400
44115500
44221220
44482100
44482200
45312100
45312200
45343100
45343200
45343210
45343220
45343230
50413200
50700000
51700000
75251110
79711000
II.2.3) Place of performance
NUTS code:
UKF
UKG
II.2.4) Description of the procurement
Lot 1 has been created to support Members located in the Midlands meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
• Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
• Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
• Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
• Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxillary Relays, Loop Sounders)
• Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
• Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
• Aspirating System Installations, Upgrades, Maintenance and Repairs.
• Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
II.2.5) Award criteria
Quality criterion: MS1.1 Statement of Experience
/ Weighting: 10%
Quality criterion: MS1.2 Resource Capacity and Competence
/ Weighting: 10%
Quality criterion: MS1.3 Servicing and Maintenance
/ Weighting: 10%
Quality criterion: MS2.1 Contract Management
/ Weighting: 7.5%
Quality criterion: MS2.2 Customer Care and Tenant Liaison
/ Weighting: 7.5%
Quality criterion: MS2.3 WasteManagement
/ Weighting: 5%
Quality criterion: MS2.4 Management of Risk & Health and Safety
/ Weighting: 10%
Quality criterion: MS2.5 Supply Chain
/ Weighting: 5%
Quality criterion: MS2.6 Carbon Reduction and Sustainability
/ Weighting: 5%
Quality criterion: MS2.7 Social Value
/ Weighting: 5%
Quality criterion: MS3.1 Service Case Study
/ Weighting: 7.5%
Quality criterion: MS3.2 Installation Case Study
/ Weighting: 7.5%
Quality criterion: MS4.1 Working With Procurement Consortia
/ Weighting: 5%
Quality criterion: MS4.2 Pricing
/ Weighting: 5%
Cost criterion: Fire Alarm System Servicing & Maintenance
/ Weighting: 10%
Cost criterion: Intruder Alarm System Servicing & Maintenance
/ Weighting: 10%
Cost criterion: Sprinkler Servicing & Maintenance
/ Weighting: 10%
Cost criterion: Emergency Lighting Servicing & Maintenance
/ Weighting: 7.5%
Cost criterion: Schedule of Rates
/ Weighting: 10%
Cost criterion: Install Scenario
/ Weighting: 2.5%
Cost criterion: Servicing Scenario
/ Weighting: 10%
Cost criterion: Callout and Labour Rates
/ Weighting: 5%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
London
II.2.2) Additional CPV code(s)
31518200
31625100
31625200
44221220
44482100
44482200
45312100
45312200
45343200
45343210
45343220
45343230
50413200
50700000
51700000
75251110
79711000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Lot 2 has been created to support Members located in Greater London meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
• Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
• Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
• Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
• Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxiliary Relays, Loop Sounders).
• Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
• Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs..
• Aspirating System Installations, Upgrades, Maintenance and Repairs.
• Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
• Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
• Automatic Opening Vents (AOVs) Maintenance, Repairs and System Upgrades.
• Fire Door Inspection Services
II.2.5) Award criteria
Quality criterion: Statement of Experience
/ Weighting: 10%
Quality criterion: Resource Capacity and Competence
/ Weighting: 10%
Quality criterion: Servicing and Maintenance
/ Weighting: 10%
Quality criterion: Contract Management
/ Weighting: 7.5%
Quality criterion: Customer Care and Tenant Liaison
/ Weighting: 7.5%
Quality criterion: Waste Management
/ Weighting: 5%
Quality criterion: Management of Risk and Health and Safety
/ Weighting: 10%
Quality criterion: Supply Chain
/ Weighting: 5%
Quality criterion: Carbon Reduction and Sustainability
/ Weighting: 5%
Quality criterion: Social Value
/ Weighting: 5%
Quality criterion: Servicing and Maintenance Case Study
/ Weighting: 7.5%
Quality criterion: Installation Case Study
/ Weighting: 7.5%
Quality criterion: Working with Procurement consortia
/ Weighting: 5%
Quality criterion: Pricing
/ Weighting: 5%
Cost criterion: Fire Alarm System Servicing and Maintenance
/ Weighting: 10%
Cost criterion: Intruder Alarm System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Sprinkler System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Emergency Lighting Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Schedule of Rates
/ Weighting: 10%
Cost criterion: Install Scenario
/ Weighting: 2.5%
Cost criterion: Servicing Scenario
/ Weighting: 10%
Cost criterion: Call out and Labour Rates
/ Weighting: 5%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
National Coverage
II.2.2) Additional CPV code(s)
31518200
31625000
35111000
39525400
44115500
44221220
44482100
44482200
45312100
45312200
45343100
45343200
45343210
45343220
45343230
50413200
50700000
51700000
75251110
79711000
II.2.3) Place of performance
NUTS code:
UKC
UKD
UKE
UKH
UKJ
UKK
UKL
II.2.4) Description of the procurement
Lot 3 has been created to support Members located throughout England and Wales meet legal obligations to ensure compliance in meeting current legislation and guidance for fire safety system installations and maintenance.
The framework will provide EEM Members with a route to procure the works listed below and maintenance will include planned and reactive maintenance.
• Fire Alarm Systems Service and Maintenance (Conventional, Addressable, Analogue Addressable and Wireless).
• Fire Alarm Systems Upgrades and New System Installations (Conventional, Addressable, Analogue Addressable and Wireless).
• Detection Devices (Smoke, Flame, Heat, Carbon Monoxide, Multi-Sensor and Manual Call Points).
• Output Devices (Warning System/Bell Relays, Door Holder Relays, Auxiliary Relays, Loop Sounders).
• Intruder Alarm System Installations, Upgrades, Maintenance and Repairs.
• Sprinkler, Misting and Suppression Systems Retrofitting Works, New Installations, Maintenance and Repairs.
• Aspirating System Installations, Upgrades, Maintenance and Repairs.
• Fire Protection Equipment Supply, Maintenance, and Refill
o Fire Extinguishers
o Fire Hydrants
o Fire Dampers
o Fire Shutters
o Fire Blankets
o Fire Evacuation Chairs
o Hose Reels, Inlets, Valves and Nozzles
o Safety Signs
• Dry and Wet Riser Systems, Maintenance, Repairs and System Upgrades.
II.2.5) Award criteria
Quality criterion: Statement of Experience
/ Weighting: 10%
Quality criterion: Resource Capacity and Competence
/ Weighting: 10%
Quality criterion: Servicing and Maintenance
/ Weighting: 10%
Quality criterion: Contract Management
/ Weighting: 7.5%
Quality criterion: Customer Care and Tenant Liaison
/ Weighting: 7.5%
Quality criterion: Waste Management
/ Weighting: 5%
Quality criterion: Management of Risk and Health and Safety
/ Weighting: 10%
Quality criterion: Supply Chain
/ Weighting: 5%
Quality criterion: Carbon Reduction and Sustainability
/ Weighting: 5%
Quality criterion: Social Value
/ Weighting: 5%
Quality criterion: Servicing and Maintenance Case Study
/ Weighting: 7.5%
Quality criterion: Installation Case Study
/ Weighting: 7.5%
Quality criterion: Working with Procurement Consortia
/ Weighting: 5%
Quality criterion: Pricing
/ Weighting: 5%
Cost criterion: Fire Alarm System Servicing and Maintenance
/ Weighting: 10%
Cost criterion: Intruder Alarm System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Sprinkler System Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Emergency Lighting Servicing and Maintenance
/ Weighting: 7.5%
Cost criterion: Schedule of Rates
/ Weighting: 10%
Cost criterion: Install Scenario
/ Weighting: 2.5%
Cost criterion: Servicing Scenario's
/ Weighting: 10%
Cost criterion: Callout and Labour Rates
/ Weighting: 5%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-013592
Section V: Award of contract
Lot No: Lot 1
Title: Midlands
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/10/2022
V.2.2) Information about tenders
Number of tenders received: 16
Number of tenders received from SMEs: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Fieldway Group
5743944
Unit 12, Paramount Business Park, Wilson Road,
Liverpool
L36 6AW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ventro Ltd
8765695
Aquilam House, 7 Darklake View Estover,
Plymouth
PL6 7TL
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Allied Protection Ltd
2504054
Crossways Point, 15 Victory Way, Crossways Business Park,
Dartford
DA2 6DT
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Briggs Fire and Security Ltd
10448718
7 Sandy Court, Ashleigh Way, Langage Business Park,
Plymouth
PL7 5JX
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Open View Security Solutions Ltd
3376202
Openview House, Chesham Close,
Romford
RM7 7PJ
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ABCA Systems Ltd
6294877
Unit 24 Mylord Crescent, Camperdown Industrial Estate;
Killingworth
NE12 5UJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Churches Fire Security
2703471
Fire House, Chandlers Ford,
Chandlers Ford
SO53 4AR
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
DFP Services
4123832
One West Durham, St John Road, Meadowfield Indutrial Estate,
Durham
DH7 8RD
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot number 2
Title: London
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/10/2022
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Fieldway Group
5743944
Unit 12, Paramount Business Park, Wilson Road,
Liverpool
L36 6AW
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ventro Ltd
8765695
Aquilam House, 7 Darklake View Estover,
Plymouth
PL6 7TL
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Allied Protection ta Sure Serve Fire & Electrical
2504054
Crossways Point, 15 Victory Way, Crossways Business Park
Dartford
DA2 6DT
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Briggs Fire & Security Ltd
10448718
7 Sandy Court, Ashleigh Way, Langage Business Park,
Plymouth
PL7 5JX
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Open View Security Solutions Ltd
3376202
Openview House, Chesham Close,
Romford
RM7 7PJ
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ABCA Systems Ltd
6294877
Unit 24 Mylord Crescent, Camperdown Industrial Estate;
Killingworth
NE12 5UJ
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Churches Fire
2703471
Fire House,
Chandlers Ford
SO53 4AR
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Harmony Fire
10427303
Clark House, Higher Kingsbury,
Sherbourne
DT9 5EB
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 200 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 3
Title: National Coverage
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/10/2022
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Fieldway Group
5743944
Unit 12, Paramount Business Park, Wilson Road,
Liverpool
L36 6AW
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ventro Ltd
8765695
Aquilam House, 7 Darklake View Estover,
Plymouth
PL6 7TL
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Briggs Fire & Security Ltd
10448718
7 Sandy Court, Ashleigh Way, Langage Business Park,
Plymouth
PL7 5 JX
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Allied Protection Ltd T/A SureServe Fire and Electrical Ltd
2504054
Crossways Point, 15 Victory Way, Crossways Business Park,
Dartford
DA2 6DT
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Openview Security Solutions Ltd
3376202
Openview House, Chesham Close,
Romford
RM7 7PJ
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
ABCA Systems Ltd
2504054
Unit 24 Mylord Crescent, Camperdown Industrial Estate;
Killingworth
NE12 5UJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Churches Fire & Security
2703471
Fire House, Chandlers Ford, Hampshire, SO53 4AR
Chandlers Ford
SO53 4AR
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Independent Testing Company Inc Ltd
8226393
26 Elmton Road, Creswell,
Worksop
S80 4ES
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 200 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users:
1) any Member of EEM which for the avoidance of doubt currently includes 3partners consortia
www.westworks.org.uk
(https://www.westworks.org.uk)
www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk)
www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk)
A full list of current members is available at
www.eem.org.uk (https://www.eem.org.uk)
2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents;
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2AS
UK
VI.5) Date of dispatch of this notice
18/11/2022