Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bield Housing and Care
79 Hopetoun Street
Edinburgh
EH7 4QF
UK
Contact person: Jim Grant
Telephone: +44 1412707259
E-mail: j.grant2@bield.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.bield.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13722
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance 2023 - 2026
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract will comprise maintenance of the grounds at developments owned and managed by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works
II.1.5) Estimated total value
Value excluding VAT:
1 890 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Area 1 West Coast
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Process
/ Weighting: 15
Quality criterion: Quality of Service
/ Weighting: 15
Quality criterion: Quality Management
/ Weighting: 15
Quality criterion: Communication
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Area 2 Central West
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Process
/ Weighting: 15
Quality criterion: Quality of Service
/ Weighting: 15
Quality criterion: Quality of Management
/ Weighting: 15
Quality criterion: Communication
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Area 3 Central
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Maintenance of the grounds at developments owned and managed by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works
II.2.5) Award criteria
Criteria below:
Quality criterion: Process
/ Weighting: 15
Quality criterion: Quality of Service
/ Weighting: 15
Quality criterion: Quality Management
/ Weighting: 15
Quality criterion: Communication
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Area 4 Central North and Oban
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Process
/ Weighting: 15
Quality criterion: Quality of Service
/ Weighting: 15
Quality criterion: Quality Management
/ Weighting: 15
Quality criterion: Communication
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Area 5 Central East and Fife
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Process
/ Weighting: 15
Quality criterion: Quality of Service
/ Weighting: 15
Quality criterion: Quality of Management
/ Weighting: 15
Quality criterion: Communication
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Area 6 Tayside and Fife
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Process
/ Weighting: 15
Quality criterion: Quality of Service
/ Weighting: 15
Quality criterion: Quality Management
/ Weighting: 15
Quality criterion: Communication
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Area 7 Edinburgh and Borders
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Maintenance of the grounds at developments owned by Bield Housing and Care in accordance with the Standard Work Specifications for summer and winter works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Process
/ Weighting: 15
Quality criterion: Quality of Service
/ Weighting: 15
Quality criterion: Quality Management
/ Weighting: 15
Quality criterion: Communication
/ Weighting: 15
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2023
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
There will be the option to extend by up to a further 24 months in total. The decision on whether to apply any extension options will be based on a number of factors including contractor performance and budget position at the time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
IV.1.6) Information about electronic auction
An electronic auction will be used
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/12/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
06/02/2023
IV.2.7) Conditions for opening of tenders
Date:
23/12/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=711561.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
These may range from contribution to a community benefit fund based on % of spend and/or support for local Community Works, Community Support or Environmental Projects eg donation of garden furniture.
(SC Ref:711561)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=711561
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9TW
UK
VI.4.2) Body responsible for mediation procedures
Bield Housing and Care
7 Eagle Street
Glasgow
G4 9XA
UK
Telephone: +44 01412707259
E-mail: j.grant2@bield.co.uk
Internet address(es)
URL: www.bield.co.uk
VI.4.4) Service from which information about the review procedure may be obtained
Bield Housing and Care
7 Eagle Street
Glasgow
G4 9XA
UK
Telephone: +44 01412707259
E-mail: j.grant2@bield.co.uk
VI.5) Date of dispatch of this notice
22/11/2022