Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Weymouth Town Council
Council Offices, Commercial Rd
Weymouth
DT4 8NG
UK
Telephone: +44 1305239839
E-mail: buyer@polaris-procurement.com
NUTS: UKK25
Internet address(es)
Main address: https://www.weymouthtowncouncil.gov.uk
Address of the buyer profile: https://www.weymouthtowncouncil.gov.uk
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Weymouth Seafront Digital Advertising
II.1.2) Main CPV code
79340000
II.1.3) Type of contract
Services
II.1.4) Short description
Weymouth Town Council intends to appoint a single provider to supply, install, operate and maintain/ repair up to 12 digital screens to replace existing poster drums on Weymouth seafront.
This PIN and linked questionnaire invites suppliers to assist the Council in shaping the commercial model and procurement procedure.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22462000
31523100
79340000
79341000
79341100
79341200
79341400
II.2.3) Place of performance
NUTS code:
UKK25
Main site or place of performance:
Dorset
II.2.4) Description of the procurement
Earlier in 2022 Weymouth Town Council (the Council) engaged the market regarding the future of the existing poster drums located at key locations in Weymouth and with high footfall from local people and visitors to the area: 11 are positioned along the Esplanade on Weymouth’s bustling seafront, and one at Lodmoor Country Park.
Based on the responses received, the Council intends to proceed with the preferred option of appointing a single provider to supply, install, operate and maintain/ repair digital screens at these locations via a lease/ licence, for a period of a minimum of 5 years. Whilst the Council is offering all 12 sites as potential locations for digital screens, it acknowledges that not all sites may be taken forward by the successful provider.
The Council has undertaken a pre-application consultation with the local planning authority (Dorset Council) with regard to the principle of replacing the advertising drums with digital screens. Dorset Council indicated that it did not have any objection to this proposal but would want the design and colour of the screens’ casings being sympathetic to the Promenade environment.
Ahead of the formal procedure commencing, this Notice has been published to notify the market of this pending opportunity and to invite suppliers to respond to a short questionnaire. This will help shape the final commercial model and approach, and help WTC understand the level of interest in this opportunity.
Dependent on the level of interest, the Council expects to publish a formal procurement opportunity in early January 2023, with expected contract award in March/ April 2023.
The Council is not intending to split this requirement into packages, therefore suppliers that are unable to provide the full range of services may wish to consider collaboration with suitable partners.
Interested suppliers are invited to respond to a short questionnaire, available via https://forms.office.com/r/gFxEmgv2Vd
Responses should be submitted by midday on Friday 9th December 2022. The Council will provide updates on the process to all suppliers that respond to this survey.
The questionnaire should take around 10 to 15 minutes to complete.
II.2.14) Additional information
Interested suppliers are invited to respond to a short questionnaire, available via https://forms.office.com/r/gFxEmgv2Vd
Responses should be submitted by midday on Friday 9th December 2022. The Council will provide updates on the process to all suppliers that respond to this survey.
The questionnaire should take around 10 to 15 minutes to complete.
II.3) Estimated date of publication of contract notice:
16/01/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
Suppliers interested in this opportunity are invited to assist the Council in shaping the final procurement by responding to a short questionnaire available at https://forms.office.com/r/gFxEmgv2Vd
Responses should be submitted by midday on Friday 9th December 2022. The Council will provide updates on the process to all suppliers that respond to this survey.
The questionnaire should take around 10 to 15 minutes to complete.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=737695906
GO Reference: GO-20221123-PRO-21543627
VI.5) Date of dispatch of this notice
23/11/2022