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Notice Details

Title: Grounds Maintenance Services
OCID: ocds-kuma6s-127072
Published by: Cardiff Metropolitan University
Authority ID: AA0259
Publication Date: 30/11/2022
Deadline Date: 11/01/2023
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has SPD: No
Abstract: The grounds maintenance of Cardiff Metropolitan University's premises as identified in the Tender Documents.
CPV: 77314000, 77320000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Cardiff Metropolitan University

Llandaff campus, Western Avenue, Llandaff




Contact person: Sarah Hampson-Jones

Telephone: +44 2920416061



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Grounds Maintenance Services

Reference number: ITT/22/44

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

The grounds maintenance of Cardiff Metropolitan University's premises as identified in the Tender Documents.

II.1.5) Estimated total value

Value excluding VAT: 2 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Cardiff Metropolitan University Campuses:

Llandaff Campus, CF5 2YB

Cyncoed Campus, CF23 6XD

Plas Gwyn Residential Campus, CF5 2XJ

Alexandra House, CF14 3AT

II.2.4) Description of the procurement

The University is seeking a Contractor who will embrace the opportunity to work strategically with the University to provide an efficient and cost-effective solution to its Grounds Maintenance service requirements.

The University’s current contract is due to expire on the 30th April 2023. We therefore wish to re-tender this service, with a contract commencement date of 1st May 2023.

The grounds maintenance contract will require the maintenance and upkeep of the University sports pitches, including 3G, together with all landscaping, soft and hard surfaces.

The University is an accredited Living Wage provider and wants to achieve fair and nonexploitative practices within this contract. Staff currently employed on this key out-sourced contract are paid the Living Wage (as defined by the Living Wage Foundation) by the incumbent contractor. The University will therefore require any new successful Contractor to continue to pay those staff who work on this contract the Living Wage.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Cost criterion: Cost / Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Two, one year contract extensions are available subject to performance and allied to our sustainable development requirements. A 3 year contract with two options.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The selection criteria are detailed in the selection questionnaire/single procurement document.

Minimum level(s) of standards required:

A minimum annual turnover threshold for the last financial year is set at 800,000.00 GBP.

An acid test ratio of 1 is required from your last set of audited accounts.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/01/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted



IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/01/2023

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives.

Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are: non-core. Contractors are required to outline a Community Benefits Plan as part of their tender submission and reporting on this will form part of the contract management process with the successful Contractor.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

(WA Ref:127072)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand




Telephone: +44 2079477501

VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
77314000Grounds maintenance servicesPlanting and maintenance services of green areas
77320000Sports fields maintenance servicesHorticultural services

Delivery Locations

Delivery Locations
1022Cardiff and Vale of Glamorgan

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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