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Contract Notice

Landscape and External Works

  • First published: 01 November 2023
  • Last modified: 01 November 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-03be29
Published by:
Hampshire County Council
Authority ID:
AA71757
Publication date:
01 November 2023
Deadline date:
04 December 2023
Notice type:
Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Small General works, low value up to £20,000, comprising smaller hard landscape projects such as resurfacing, paving, retaining walls, soft landscape works to include tree and shrub planting, turfing and grass seeding, fencing and gates, including repairs to fences and smaller fencing installations, drainage solutions, damage remediation, tank installations and replacements such as waste and water tanks, minor alterations to external sites, site clearance and general grounds works. HCC intends to appoint up to 5 contractors to this Lot.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

HAMPSHIRE COUNTY COUNCIL

The Castle

WINCHESTER

SO238UJ

UK

Contact person: Angela Timlin

E-mail: angela.timlin@hants.gov.uk

NUTS: UKJ36

Internet address(es)

Main address: https://www.hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://in-tendhost.co.uk/hampshire


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Landscape and External Works

Reference number: CC19799

II.1.2) Main CPV code

45112700

 

II.1.3) Type of contract

Works

II.1.4) Short description

A multi-lotted Framework Agreement to provide an effective procurement route for the maintenance, management and development of all of Hampshire's green and outdoor spaces, for the immediate and long

term benefit of Hampshire and surrounding Counties residents, and its visitors.

HCC and other Contracting Authorities will have access to a carefully selected group of providers on the framework who will have been assessed during the procurement process for their financial stability, experience,

technical and professional ability.

The overriding objectives of the Framework Agreement are:

- provide value for money,

- consistent quality of service and workmanship,

- reduce waste,

- streamline processes,

- identify and effectively manage risk,

- use of KPI's to achieve continuous improvement,

- collaborative working.

The works will typically be undertaken in but not limited to:

- country parks,

- farms,

- sites of historic interest,

- schools,

- social care centres,

- care homes.

Applicants can apply for as many lots as they wish, however if you apply for Lot 1 Small General Works, you cannot apply for Lot 2 Large General Works and vice versa.

II.1.5) Estimated total value

Value excluding VAT: 26 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum 5 lots

Maximum number of lots that may be awarded to one tenderer: 5

II.2) Description

Lot No: 1

II.2.1) Title

Small General Works

II.2.2) Additional CPV code(s)

45112700

45232450

45232451

45232452

45233160

45233200

45233251

45340000

45421148

45432112

77314100

77315000

77340000

II.2.3) Place of performance

NUTS code:

UKJ11

UKJ25

UKJ26

UKJ27

UKJ28

UKJ3

UKK1

UKK24

UKK25

UKL


Main site or place of performance:

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Small General works, low value up to £20,000, comprising smaller hard landscape projects such as resurfacing, paving, retaining walls, soft landscape works to include tree and shrub planting, turfing and grass seeding, fencing and gates, including repairs to fences and smaller fencing installations, drainage solutions, damage remediation, tank installations and replacements such as waste and water tanks, minor alterations to external sites, site clearance and general grounds works. HCC intends to appoint up to 5 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

If you apply for this Lot 1 Small General Works, you can't apply for Lot 2 Large General Works and vice versa.

Lot No: 2

II.2.1) Title

Large General Works

II.2.2) Additional CPV code(s)

45112700

45232450

45232451

45232452

45233160

45233200

45233251

45340000

45421148

45432112

77314100

77315000

77340000

II.2.3) Place of performance

NUTS code:

UKJ11

UKJ25

UKJ26

UKJ27

UKJ28

UKJ3

UKK1

UKK24

UKK25

UKL


Main site or place of performance:

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Large General works, higher value over £20,000, comprising larger hard landscape projects such as resurfacing, paving, retaining walls, soft landscape works to include tree and shrub planting, turfing and grass seeding, fencing and gates, including repairs to fences and smaller fencing installations, drainage solutions, damage remediation, tank installations and replacements such as waste and water tanks, minor alterations to external sites, site clearance and general grounds works. HCC intends to appoint up to 6 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

If you apply for this Lot 2 Large General Works, you can't apply for Lot 1 Small General Works and vice versa.

Lot No: 3

II.2.1) Title

Bridges, Structures and Pathways

II.2.2) Additional CPV code(s)

45112700

45112710

45112711

45221000

45232450

45232451

45232452

45233160

45233161

45233162

45233200

45233251

45233260

45247220

II.2.3) Place of performance

NUTS code:

UKJ11

UKJ25

UKJ26

UKJ27

UKJ28

UKJ3

UKK1

UKK24

UKK25

UKL


Main site or place of performance:

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Bridges, Structures and Pathways - comprises vehicular, livestock, and pedestrian access improvements (ramps, steps, cattle grids, stiles etc), bridge build and repair, resurfacing and repair of tow paths, coastal walkways, etc, supply and installation of waterbody structures (moorings, weirs, etc), ditch and culvert installation and maintenance, supply and installation of seating/benches, supply and installation and maintenance of small structures, for example bird hides, etc.. HCC intends to appoint up to 4 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Habitat and Recreation

II.2.2) Additional CPV code(s)

45111220

45112360

45112700

45112710

45112711

45112720

45232451

45233160

45233200

45233251

77310000

77340000

90922000

II.2.3) Place of performance

NUTS code:

UKJ11

UKJ25

UKJ26

UKJ27

UKJ28

UKJ3

UKK1

UKK24

UKK25

UKL


Main site or place of performance:

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Habitat and Recreation - comprising the management of habitat and recreational amenity grassland, works to include mire and scrub clearance, habitat and grassland maintenance (clearance, mowing, planting etc), hedge planting and maintenance, seasonal management of vegetation, waterbody management (canal, pond, lake, river), arboriculture works, invasive species control, animal pest control, and land, arboriculture, and habitat surveys. HCC intends to appoint up to 4 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Agricultural Buildings

II.2.2) Additional CPV code(s)

45213240

45213241

45213242

45223800

45223810

71240000

II.2.3) Place of performance

NUTS code:

UKJ11

UKJ25

UKJ26

UKJ27

UKJ28

UKJ3

UKK1

UKK24

UKK25

UKL


Main site or place of performance:

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Agricultural Buildings - comprising the design, installation and maintenance of small agricultural buildings (500m2 and less than 12m high), to include livestock buildings (cattle barns, milking parlours, stables, sheep pens, tec) hay barns, agricultural workshops and sheds, timber and metal construction. HCC intends to appoint up to 2 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Sports and Play Facilities

II.2.2) Additional CPV code(s)

43325000

45112700

45112710

45112720

45112723

45212200

45212210

45212213

45212220

45212290

45232451

II.2.3) Place of performance

NUTS code:

UKJ11

UKJ25

UKJ26

UKJ28

UKJ3

UKK1

UKK24

UKK25

UKL


Main site or place of performance:

Predominantly in the County of Hampshire, but also covers Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and 2 activity centres in the Brecon Beacons in Wales.

II.2.4) Description of the procurement

Sports and Play Facilities - comprising the installation, maintenance, and refurbishment, typically of multi-use games areas (MUGAs), rubberised play surfaces, natural turf pitches, synthetic turf pitches (STP's), synthetic play area, resurfacing synthetic surfaces, hard court painting and line marking, installation of lighting, suitable fencing, gates and ball stops for sports and play areas. HCC intends to appoint up to 2 contractors to this Lot.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations are advised it is a condition of the framework that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with the UK legislation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Organisations are advised it is a condition of the framework that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with the UK legislation.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 23

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2023/S 000-010539

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/12/2023

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 05/12/2023

Local time: 10:00

Place:

Hampshire County Council

Winchester

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Electronic invoicing will be accepted with prior agreement and electronic payment via BACs is preferred.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender returndocuments by the closing date stated at IV.2.2.

How to obtain the tender documents:

The tender documents can be accessed when logged into In-Tend by selecting View Details" on the relevant tender advert and clicking "Express Interest" tab. Once in the tender there are 5 tabs - "Tender", - "ITT - documents", "Correspondence", "Clarifications", and "History".

Select the 2nd tab (ITT - documents) where you will find useful information under "Tender Details" continue to scroll down to the heading "Tender Documents Received" where you will be able to view/download the documents.

Opting in and out:

Please note you are required to "Opt In" before you can access the "My tender Return" to start populating your response.

You are required to 'Opt In' to view and complete the on-line Stage 1 Questionnaire, and the Stage 2 Lot Specific Quality Questionnaires (Stage 2 Quality Questionnaire for Lots 1, 2, 3, 4, 5, and 6). If you only wish to apply for Lots 1, 3 and 6, you will need to select 'No' for the Stage 2 Quality Questionnaire for Lots 2, 4 and 5. If you only wish to apply for Lots 2, 4 or 5, you will need to select 'No' for the Stage 2 Quality Questionnaire for Lots 1, 3, and 6. Failure to deselect the Quality Questionnaire for the Lot or Lots you do not wish to apply for will prevent you for submitting your tender return.

The "Opt Out" functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to "Opt In" at any time during the tender process if you initially decided to "Opt Out".

Other Contracting Authorities:

The framework agreement will also be available for use by the following participating public sector and local authority organisations within Hampshire and Isle of Wight, Berkshire, Wiltshire, Surrey, West Sussex, Dorset, Bournemouth, Christchurch and Poole, and Wales.

• Local Authorities

• County Councils

• Unitary Authorities

• City Councils

• District and Borough Councils

• Town & Parish Councils

• Government Departments

• Universities, Further & Higher Education establishments

• National Park Authorities

• Housing Associations

• Police Authorities, Fire and Rescue Services and all other Emergency Service organisations

• Health Services, NHS Trusts and Foundation Trusts

• All Schools within the State education system, including Maintained & Federated schools, Academies, Multi-Academy Trusts and Free schools, all Faith/Diocese schools

• Nursery schools maintained by a local Authority

• Ministry of Defence establishments

• HCC Activity Centres in the Brecon Beacons in Wales

It further includes successors to those that currently exist.

VI.4) Procedures for review

VI.4.1) Review body

High Court of England and Wales

London

UK

VI.5) Date of dispatch of this notice

30/10/2023

Coding

Commodity categories

ID Title Parent category
45213240 Agricultural buildings construction work Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
71240000 Architectural, engineering and planning services Architectural and related services
45223800 Assembly and erection of prefabricated structures Structures construction work
45213241 Barn construction work Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
45221000 Construction work for bridges and tunnels, shafts and subways Engineering works and construction works
45212200 Construction work for sports facilities Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45213242 Cowsheds construction work Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
45233162 Cycle path construction work Construction, foundation and surface works for highways, roads
45232451 Drainage and surface works Ancillary works for pipelines and cables
45232450 Drainage construction works Ancillary works for pipelines and cables
45232452 Drainage works Ancillary works for pipelines and cables
45340000 Fencing, railing and safety equipment installation work Building installation work
45233161 Footpath construction work Construction, foundation and surface works for highways, roads
77314100 Grassing services Grounds maintenance services
45421148 Installation of gates Joinery work
45112360 Land rehabilitation work Excavating and earthmoving work
45112700 Landscaping work Excavating and earthmoving work
45112710 Landscaping work for green areas Excavating and earthmoving work
45112711 Landscaping work for parks Excavating and earthmoving work
45112723 Landscaping work for playgrounds Excavating and earthmoving work
45112720 Landscaping work for sports grounds and recreational areas Excavating and earthmoving work
45432112 Laying of paving Floor-laying and covering, wall-covering and wall-papering work
45212220 Multi-purpose sports facilities construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
43325000 Park and playground equipment Construction equipment
45233160 Paths and other metalled surfaces Construction, foundation and surface works for highways, roads
45233260 Pedestrian ways construction work Construction, foundation and surface works for highways, roads
90922000 Pest-control services Facility related sanitation services
77310000 Planting and maintenance services of green areas Horticultural services
45223810 Prefabricated constructions Structures construction work
45212290 Repair and maintenance work in connection with sports facilities Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45233251 Resurfacing works Construction, foundation and surface works for highways, roads
45111220 Scrub-removal work Demolition, site preparation and clearance work
77315000 Seeding services Planting and maintenance services of green areas
45212210 Single-purpose sports facilities construction work Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
45212213 Sport markings works Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
77340000 Tree pruning and hedge trimming Horticultural services
45233200 Various surface works Construction, foundation and surface works for highways, roads
45247220 Weir construction work Construction work for dams, canals, irrigation channels and aqueducts

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
angela.timlin@hants.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

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We welcome calls in Welsh.