Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Eden Housing Association Ltd
28435 R
Blain House, Bridge Lane
PENRITH
CA11 8QU
UK
Contact person: Joanne Crone
Telephone: +44 1768861436
E-mail: joanne.crone@edenha.org.uk
NUTS: UKD1
Internet address(es)
Main address: https://www.edenha.org.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42959
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.mytenders.co.uk/
Additional information can be obtained from another address:
Eden Housing Association
Blain House
PENRITH
CA11 8QU
UK
Contact person: Joanne Crone
Telephone: +44 1768861436
E-mail: joanne.crone@edenha.org.uk
NUTS: UKD1
Internet address(es)
Main address: https://www.edenha.org.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA42959
Tenders or requests to participate must be sent electronically to:
https://www.mytenders.co.uk/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.edenha.org.uk/
I.4) Type of the contracting authority
Other: Social Housing
I.5) Main activity
Other: Grounds Maintenance
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Contract 2024 - 2027 - Eden Housing Association
Reference number: EHAGM24
II.1.2) Main CPV code
71420000
II.1.3) Type of contract
Services
II.1.4) Short description
Eden Housing Association is seeking to procure a suitably experienced grounds maintenance contractor to undertake regular maintenance to soft and hard landscaped areas. Ad-hoc additional works may be instructed through the contract.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 5 lots
II.2) Description
Lot No: 1
II.2.1) Title
North East Cumbria
II.2.2) Additional CPV code(s)
71421000
II.2.3) Place of performance
NUTS code:
UKD12
Main site or place of performance:
North East Cumbria properties.
II.2.4) Description of the procurement
Communal areas covering North East Cumbria. The majority of areas are within the Penrith area.
Work comprises of the maintenance of all tree, amenity planting and grassed areas to communal residential land including moss and weed clearance of hard areas. Further information is available in the specification section and bill of quantities in the tender pack available on the Eden Housing Associations website.
II.2.5) Award criteria
Criteria below:
Quality criterion: quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to renewal during year 3. Subject to satisfactory performance
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South East Cumbria
II.2.2) Additional CPV code(s)
71421000
II.2.3) Place of performance
NUTS code:
UKD12
Main site or place of performance:
South East Cumbria properties - mainly covering Appleby and Kirkby Thore area.
II.2.4) Description of the procurement
Communal areas covering South East Cumbria.
Work comprises of the maintenance of all tree, amenity planting and grassed areas to communal residential land including moss and weed clearance of hard areas. Further information is available in the specification section and bill of quantities in the tender pack available on the Eden Housing Associations website.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to renewal during year 3. Subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lowther and surrounding villages
II.2.2) Additional CPV code(s)
71421000
II.2.3) Place of performance
NUTS code:
UKD1
Main site or place of performance:
Lowther (CA10 2HP), Askham (CA10 2PE/PJ) and Hackthorpe (CA102HR)
II.2.4) Description of the procurement
Communal areas with in Lowther, Asham and Hackthorpe areas. Some of the areas have been identified for rewilding. The tenderer will need to aid EHA with design and maintenance of selected areas whilst advising on keeping the essence of the village. The village comprises of many grade 2 listed buildings and is a quintessential English village.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to renewal during year 3. Subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Schemes
II.2.2) Additional CPV code(s)
71421000
II.2.3) Place of performance
NUTS code:
UKD1
Main site or place of performance:
5 assisted living accommodation blocks - Appleby (CA16 6SL), Shap (CA10 3NH), Kirkby Stephen (CA17 4RU), 2 x Penrith (CA11 8QE/ 8LL)
II.2.4) Description of the procurement
This lot is to attend all the schemes including assisted living/ sheltered accommodation. This is an attention to detail required for this lot and EHA expect a consistent quality approach.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to renewal during year 3. Subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Heysham Gardens
II.2.2) Additional CPV code(s)
71421000
II.2.3) Place of performance
NUTS code:
UKD1
Main site or place of performance:
Heysham Gardens/ Meadows (CA2 7QG)
II.2.4) Description of the procurement
Heysham Gardens is an assisted care home in Carlisle and EHA require the same Specification as all other areas however there will be extra attention to detail required to keep the ground maintenance of the scheme to a high standard. A site visit is recommended.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
Contract is subject to renewal during year 3. Subject to satisfactory performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suitable references
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See ITT document
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/11/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/01/2024
IV.2.7) Conditions for opening of tenders
Date:
11/12/2023
Local time: 17:00
Place:
Cumbria
Information about authorised persons and opening procedure:
Director of Operations
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=230283.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:230283)
VI.4) Procedures for review
VI.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
UK
Telephone: +44 3450103503
E-mail: publicprocurementreview@cabinetoffice.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
KEY TENDER MILESTONES ANTICIPATED DATE
Deadline for receipt of ITT clarification requests (17:00) 15th November 2023
Deadline for issuing ITT clarifications to bidders (17:00) 30th November 2023
Deadline for submission of completed ITT (17:00) 11th December 2023
ITT evaluation end date 20th December 2023
Shortlisting (if required) 10th January 2024
Confirmed Contract Award Letter Issued 19th January 2024
Standstill Period 31st January 2024
Contract Start Date 1st April 2024
VI.4.4) Service from which information about the review procedure may be obtained
Eden Housing Association
Blain House
PENRITH
CA11 8QU
UK
Telephone: +44 1768861436
E-mail: joanne.crone@edenha.org.uk
Internet address(es)
URL: https://www.edenha.org.uk/
VI.5) Date of dispatch of this notice
31/10/2023