Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Office of the Sussex Police & Crime Commissioner
N/A
Sackville House, Brooks Close, Lewes, East Sussex
Lewes
BN7 2FZ
UK
Contact person: Paige Ward
E-mail: Paige.Ward@sussex.police.uk
NUTS: UK
Internet address(es)
Main address: https://www.sussex-pcc.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=74597&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=74597&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Specialist Print Services
Reference number: JPS1004
II.1.2) Main CPV code
79810000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender opportunity is for the award of contracts for Sussex and Surrey Police for specialist print services which has been broken down into two lots:
Lot 1: Traditional Print
Lot 2: Large Format (A1 and larger) and Printing on different materials
Each Authority will be awarding contracts to suppliers within a 35 miles radius of the Authorities HQ:
Surrey Police Headquarters: Mount Browne, Guildford, Surrey, GU1 9PE
Sussex Police Headquarters: Church Lane, Lewes, East Sussex, BN7 2DZ
Suppliers will have the opportunity to bid for one or both lots for the relevant authority.
Contracts will be for 24 months with an additional 24 months available extension.
II.1.5) Estimated total value
Value excluding VAT:
280 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Specialist Print Services
II.2.2) Additional CPV code(s)
79800000
79820000
79821000
79823000
79824000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Lewes
II.2.4) Description of the procurement
This tender opportunity is for the award of contracts for Sussex and Surrey Police for specialist print services which has been broken down into two lots:
Lot 1: Traditional Print
Lot 2: Large Format (A1 and larger) and Printing on different materials
Each Authority will be awarding contracts to suppliers within a 35 miles radius of the Authorities HQ:
Surrey Police Headquarters: Mount Browne, Guildford, Surrey, GU1 9PE
Sussex Police Headquarters: Church Lane, Lewes, East Sussex, BN7 2DZ
Suppliers will have the opportunity to bid for one or both lots for the relevant authority.
Contracts will be for 24 months with an additional 24 months available extension.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70%
Price
/ Weighting:
30%
II.2.6) Estimated value
Value excluding VAT:
280 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/02/2024
End:
31/01/2028
This contract is subject to renewal: Yes
Description of renewals:
Initial contract period 24 months with a further 24 months available extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Suppliers must be within 35 miles of Sussex or Surrey HQ.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/11/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
28/02/2024
IV.2.7) Conditions for opening of tenders
Date:
30/11/2023
Local time: 12:00
Information about authorised persons and opening procedure:
Bids will not be opened prior to the closing date of 30.11.23 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for Sussex
Lewes
UK
VI.5) Date of dispatch of this notice
31/10/2023