Contract notice
Section I: Contracting
authority
I.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
UK
Contact person: Jane Turner
Telephone: +44 1916380040
E-mail: construction@nepo.org
NUTS: UK
Internet address(es)
Main address: www.nepo.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.nepo.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.nepo.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dynamic Purchasing System (DPS) for Highway Infrastructure Surveys
Reference number: NEPO209
II.1.2) Main CPV code
71311210
II.1.3) Type of contract
Services
II.1.4) Short description
The Association of North East Councils Limited Trading As the North East Procurement Organisation (NEPO) seeks to establish a Dynamic Purchasing System (DPS) for Highway Infrastructure Surveys; the resulting solution will provide public sector organisations access to a range of highway infrastructure services.
The DPS will be open to new entrants throughout its lifespan (5 years with an optional 2 year extension) to allow coverage for changing requirements, including but not limited to new regulations and central government requirements.
The opportunity can be accessed via the Open eTendering system. Suppliers wishing to be considered for this DPS Agreement must register their expression of interest and submit a Request To Participate (RTP) through the Open eTendering System. If not already registered, candidates should register on the Open eTendering system at https://www.open-uk.org
RTP must be submitted using the link above; RTP received via post or email methods will not be accepted.
If you need technical assistance from the Open Support team, this can be requested via email at open.support@nepo.org.
PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30.
For guidance on how to submit your response through Open, please visit https://www.open-hub.org/training to access the available Training Guides.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successfully appointed Suppliers by any Contracting Authority using the DPS pursuant to this process and accepts no liability thereof.
II.1.5) Estimated total value
Value excluding VAT:
17 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Category 1
II.2.1) Title
SCANNER Surveys
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the possibility of delivering across the UK depending on the location of the Contracting Authority.
II.2.4) Description of the procurement
Category 1, SCANNER Surveys will provide public sector organisations access to a consistent method of measuring the surface condition of roads using automated survey machines.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Category 2
II.2.1) Title
Deflectograph & Dynamic Plate Testing (DPT)
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the option of delivering across the UK.
II.2.4) Description of the procurement
Category 2, Deflectograph and Dynamic Plate Testing will provide public sector organisations access to various Dynamic Plate Testing devices including but not limited to, handheld machines, trailer mounted, towed or in-built to a vehicle.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Category 3
II.2.1) Title
SCRIM Surveys & GripTester
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the option of delivering across the UK.
II.2.4) Description of the procurement
Category 3, SCRIM Surveys & GripTester will provide public sector organisations access to skid resistance surveys measuring the contribution of the road surface to the frictional forces between vehicles and the surface when accelerating, braking, cornering etc. This may be undertaken using a SCRIM vehicle which is appropriately approved and operated by trained personnel. Alternatively, a GripTester trailer or similar if approved.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Category 4
II.2.1) Title
Ground Penetrating Radar (GPR)
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the option of delivering across the UK.
II.2.4) Description of the procurement
Category 4, Ground Penetrating Radar (GPR) will provide public sector organisations access to non-destructive methods of gathering information about the construction of a highway and its internal features.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Category 5
II.2.1) Title
Inventory Surveys
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the option of delivering across the UK.
II.2.4) Description of the procurement
Category 5, Inventory Surveys covers public sector organisation requirements to obtain accurate highway asset inventory data and may involve undertaking surveys of highways infrastructure both on and off carriageway. The results may be used for future proofing, valuations, maintenance or lifecycle planning.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Category 6
II.2.1) Title
Visual Condition Surveys
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the option of delivering across the UK.
II.2.4) Description of the procurement
Category 6, Visual Condition Surveys will provide public sector organisations access to various visual condition surveys which may be carried out from a slow-moving vehicle or on foot with one or more persons undertaking the inspection. The person(s) undertaking the survey must be qualified and accredited to the appropriate standard.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Category 7
II.2.1) Title
Data Processing
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the option of delivering across the UK.
II.2.4) Description of the procurement
Category 7, Data Processing will provide public sector organisations access to any data processing and analysis requirements. Contracting Authorities will confirm details at the point of further competition, but it is likely that data processing will be undertaken using an accredited UKPMS compliant system.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Category 8
II.2.1) Title
Delivering the DfT Data Standard (other methods of delivering BSI PAS2161)
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the option of delivering across the UK.
II.2.4) Description of the procurement
Category 8, Delivering the DfT Data Standard (other methods of delivering BSI PAS2161) will provide public sector organisations access to services to deliver the Department for Transport's (DfT) new data standard, currently under development.
In order to future-proof this DPS, Category 8 has been included to allow Suppliers to provide Contracting Authorities with means to deliver the new standard once it is in place, if Categories 1 - 7 as already described do not align with the new standard.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Category 9
II.2.1) Title
Materials Testing
II.2.2) Additional CPV code(s)
71311210
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
North East (England) with the option of delivering across the UK.
II.2.4) Description of the procurement
Category 9, Materials Testing (including Pavement Coring) covers public sector requirements for materials testing needed as part of their highway infrastructure survey process. This may be required to determine construction and condition, investigate defects or for the verification of GPR among other reasons.
The DPS will be operated as a completely electronic process and shall remain open throughout its lifecycle to any organisation that satisfies the selection criteria as detailed within the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
The Dynamic Purchasing System (DPS) will be a direct replacement for the existing NEPO209 Highway Technical Surveys Framework Agreement; it is anticipated that the succeeding DPS will be subject to future renewals.
The DPS will be open for an initial period of 60 months with an option to extend for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/04/2024
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
12 months prior to the published expiry date.
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
http://hwb.wales.gov.uk/
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
https://www.ons.gov.uk/
https://www.police.uk/forces/
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
UK
E-mail: construction@nepo.org
VI.5) Date of dispatch of this notice
31/10/2023