Contract notice
Section I: Contracting
authority
I.1) Name and addresses
WEST LOTHIAN COUNCIL
West Lothian Civic Centre
Livingston
EH54 6FF
UK
Contact person: Tom Henderson
E-mail: tom.henderson@westlothian.gov.uk
NUTS: UKM78
Internet address(es)
Main address: https://www.westlothian.gov.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Child Disability Service Term Time Activities clubs for children with disabilities and/or complex needs and children with Autistic spectrum Disorder ASD
Reference number: CC13139
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Providing breaks for young people with a disability within a group setting with other young people in a venue in the local area.
The requirement will be split into two Lots.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Term time Clubs for Children with Autistic Spectrum Disorder
II.2.2) Additional CPV code(s)
85000000
85300000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
The requirement is the delivery of 2 clubs with 14 support workers per club operating on alternate Saturdays supporting children with Autistic Spectrum Disorder(ASD) Each club operates 6 hours per day.The club will provide 3360 hours support per year
The clubs should provide diverse social, play and leisure opportunities matched against the different ages, abilities and preferences of children/young people.
The annual budget is GBP94,517
Bidders will be required to score a minimum of 60% of the marks allocated to Quality.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 16
Quality criterion: Quality Assurance/ service user feedback
/ Weighting: 16
Quality criterion: Safeguarding/ Child protection
/ Weighting: 16
Quality criterion: Partnership working
/ Weighting: 8
Quality criterion: Staffing
/ Weighting: 12
Quality criterion: Workforce Matters
/ Weighting: 12
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended for a period of up to a further 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only, the award evaluation will be based on the Most Economically Advantageous Tender on the basis of the best quality per GBP whereby price is fixed.
Lot No: 2
II.2.1) Title
Term Time Activities clubs for children with disabilities
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKM78
II.2.4) Description of the procurement
Clubs to be held both during the week and at weekends for children with disabilities and multiple and complex needs. 36 support workers are required to provide 3760 hours of support per year.
The clubs should provide diverse social, play and leisure opportunities matched against the different ages, abilities and preferences of children/young people.
The annual budget is GBP 190,725
Bidders will be required to score a minimum of 60% of the marks allocated to Quality.
II.2.5) Award criteria
Criteria below:
Quality criterion: Service Delivery
/ Weighting: 16
Quality criterion: Quality Assurance/ service user feedback
/ Weighting: 16
Quality criterion: Safeguarding/ Child protection
/ Weighting: 16
Quality criterion: Partnership Working
/ Weighting: 8
Quality criterion: Staffing
/ Weighting: 12
Quality criterion: Fair Work First
/ Weighting: 12
Price
/ Weighting:
20
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2027
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended for a period of up to a further 24 months in total
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
In accordance with Section 67 (5) of the Public Contacts (Scotland) Regulations (5) i.e. the cost element may also take the form of a fixed price or cost on the basis of which economic operators will compete on quality criteria only, the award evaluation will be based on the Most Economically Advantageous Tender on the basis of the best quality per GBP whereby price is fixed.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Providers must be registered with the Care Inspectorate and a minimum of a score of 3 on the elements most recently inspected.
The provider shall be responsible for ensuring all staff employed within the service have the appropriate qualifications / registration /checks completed e.g. PVG based on the role they are required to undertake, this includes verifying information provided by the individual prior to employment being offered. For the avoidance of doubt the provider will comply with the Care Inspectorate Guidance on Safer Recruitment.
Where the provider presents themselves as being a charity they must be able to evidence their charitable status and registration with the Office of the Scottish Charity Regulator.
This requirement includes organisations which are registered as charities in other legal jurisdictions such as England and Wales unless evidence is provided which indicates they are regarded by OSCR as being exceptional under the Charities and Trustees Investment (Scotland) Act 2005.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Service providers are required to have the following Insurance in place at contract commencement.
Employers Liability GBP10M,
Public Liability GBP10M
Professional Indemnity GBP2M
West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers.
Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that below 50 will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Service providers must be able to demonstrate experience of delivering activity clubs for children with disabilities.
Minimum level(s) of standards required:
One previous example within the last 3 years
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Service providers will be required to perform services in accordance with the Service Specification and confirm that this can be achieved.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/12/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
All information supplied by the Authority must be treated in confidence and not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the
Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom
of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’
information.
The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the current World Trade Organisation or elsewhere in accordance with the requirements of UK government policy on the
disclosure of information relating to government contracts.
Procedures for Review - An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session’
Re SPD question 4B.6 In relation to D&B checks
In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent
rating,tenderers should be able to provide financial accounts when requested. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.
The council will review any information which is comparable to a Dun & Bradstreet score of 50 from a recognised Agency to substantiate
the Tenderer’s financial status.
In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.
Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
Police Scotland and Dun & Bradstreet checks will be carried out.
Whilst Community Benefits are not being evaluated, any Community Benefits offered will be incorporated as contract conditions.
Bidders will be required to score a minimum of 60% of the marks allocated to Quality.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25509. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:748916)
VI.4) Procedures for review
VI.4.1) Review body
Livingston sheriff court
West Lothian Civic Centre
Livingston
EH54 6FF
UK
VI.5) Date of dispatch of this notice
02/11/2023