Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA3 9UW
UK
Contact person: Megan McLuskey
Telephone: +44 3003000300
E-mail: megan.mcluskey@renfrewshire.gov.uk
NUTS: UKM83
Internet address(es)
Main address: http://www.renfrewshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Housing Stock Condition Surveys
II.1.2) Main CPV code
71250000
II.1.3) Type of contract
Services
II.1.4) Short description
Renfrewshire Council require to place a contract with a single supplier that has architectural, energy efficiency, stock condition surveying, quantity surveying and structural engineering skills and experience in order to provide Housing Stock Condition Surveys. The contract will provide full stock condition information to Scottish Housing and Quality Standard (SHQS)
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71251000
71250000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Renfrewshire
II.2.4) Description of the procurement
Renfrewshire Council has a requirement to place a contract with a single supplier that has architectural, energy efficiency, stock condition surveying, quantity surveying and structural engineering skills and experience in order to provide Housing Stock Condition Surveys. The contract will provide full stock condition information to Scottish Housing and Quality Standard (SHQS).
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding, Methodology and Approach
/ Weighting: 25
Quality criterion: Quality and Detailing of the Resource
/ Weighting: 15
Quality criterion: Cloning Methodology
/ Weighting: 5
Quality criterion: Community Benefits Outcome Menu
/ Weighting: 7
Quality criterion: Community Benefits Methodology
/ Weighting: 3
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
This contract is subject to two optional extensions of up to 12 months for each extension period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
This Contract will include performance conditions relation to Fair Work First and Community Benefits. The tender requests scored community benefits.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
04/12/2023
Local time: 12:00
Place:
Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers.
Information about authorised persons and opening procedure:
Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
July 2028
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The recommended Tenderer will be required to provide either with their tender submission or at Request for Documentation stage the
following documents, full details of what document should be submitted when can be found in the Invitation to Tender:
Health and Safety Questionnaire and supporting documentation
S1 Equalities Questionnaire
S2 Equalities Declaration
S3 Tender Compliance Certificate
S4 No Collusion Certificate
S5 Prompt Payment Certificate
S6 Waste Carrier
S8 Services Scorecard
S9 List of Proposed Sub-Contractors
S10 Parent Company Guarantee
Insurance Certification
New Supplier Request Form
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25369. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Contractual Community Benefits will be sought through this contract
(SC Ref:748852)
VI.4) Procedures for review
VI.4.1) Review body
Please refer to VI.4.3 below
UK
UK
VI.4.2) Body responsible for mediation procedures
Please refer to VI.4.3 below
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland)
Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with
Regulation 88 of the 2015 Regulations
VI.4.4) Service from which information about the review procedure may be obtained
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
UK
VI.5) Date of dispatch of this notice
02/11/2023