Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lindsey District Council
The Hub, Mareham Road
Horncastle
LN9 6PH
UK
Contact person: Ben James
Telephone: +44 1775764506
E-mail: procurement@pspsl.co.uk
NUTS: UKF3
Internet address(es)
Main address: https://www.e-lindsey.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/pspslprocurement/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Installation of Payment Entry Systems and Management of Public Conveniences
Reference number: PSPS000041
II.1.2) Main CPV code
50760000
II.1.3) Type of contract
Services
II.1.4) Short description
Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs, with the opportunity to also provide installation of payment entry systems for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Installation of Payment Entry Systems and Management of Public Conveniences
II.2.2) Additional CPV code(s)
50760000
51100000
90600000
79993000
90000000
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Public Conveniences located across the East Lindsey District Council region, over two sets of location 'Options'.Full details of locations ('options') can be found in Appendix A (Specification).
II.2.4) Description of the procurement
Lot 1 – The supply and installation of payment entry systems including associated servicing and responsive maintenance repairs, plus the provision of a fully managed service for the operation of the Public Conveniences identified. Full details of each lot can be found in Appendix A (Specification and Lot Details). Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs, plus the installation of payment entry systems for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein. Bidding on location Option 1 is mandatory, and we are only accepting tenders for Lot 1 on this option.Bidding for location Option 2 optional, and is subject to Council approval and the inclusion within this tender exercise provides the ability to submit a Business Case based on true costings to seek Council approval.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2028
This contract is subject to renewal: Yes
Description of renewals:
This contract is 4+4+4.At the expiry of the initial 4 year term, there is the option to extend for two subsequent 4 year periods, giving a potential total contract length of 12 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Full details of each location option can be found in both the ITT document and Appendix A (Specification and Lot Details). Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs, plus the installation of payment entry systems for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein. Bidding on location Option 1 is mandatory, and we are only accepting tenders for Lot 1 on this option.Bidding for location Option 2 optional, and is subject to Council approval and the inclusion within this tender exercise provides the ability to submit a Business Case based on true costings to seek Council approval.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Estimated contract value is based on the full 12 year term, for Lot 1 across all location Options.
Lot No: 2
II.2.1) Title
Management of Public Conveniences
II.2.2) Additional CPV code(s)
50760000
90600000
79993000
90000000
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Public Conveniences located across the East Lindsey District Council region, over two sets of location 'Options'.
II.2.4) Description of the procurement
Lot 2 - The provision of a fully managed service for the operation of the Public Conveniences identified. Full details of each lot can be found in Appendix A (Specification and Lot Details). Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein. Bidding on location Option 1 is mandatory, and we are only accepting tenders for Lot 1 on this option.Bidding for location Option 2 optional, and is subject to Council approval and the inclusion within this tender exercise provides the ability to submit a Business Case based on true costings to seek Council approval
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2028
This contract is subject to renewal: Yes
Description of renewals:
This contract is 4+4+4.At the expiry of the initial 4 year term, there is the option to extend for two subsequent 4 year periods, giving a potential total contract length of 12 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Full details of each location option can be found in both the ITT document and Appendix A (Specification and Lot Details). Tenders are invited for the supply of works and services in respect of providing a fully managed service including income collection, cleaning, maintenance, and all other operational costs, plus the installation of payment entry systems for two sets (location ‘options’) of Public Conveniences located across the East Lindsey District Council region, as identified herein. Bidding on location Option 1 is mandatory, and we are only accepting tenders for Lot 1 on this option.Bidding for location Option 2 optional, and is subject to Council approval and the inclusion within this tender exercise provides the ability to submit a Business Case based on true costings to seek Council approval.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Estimated contract value is based on the full 12 year term for Lot 2 at Location Option 2 only.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2023
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
04/03/2024
IV.2.7) Conditions for opening of tenders
Date:
05/12/2023
Local time: 09:00
Place:
Open electronically via formal opening ceremony on our e-tendering portal
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
East Lindsey District Council
The Hub, Mareham Road
Horncastle
LN9 6PH
UK
Internet address(es)
URL: https://www.e-lindsey.gov.uk/
VI.4.2) Body responsible for mediation procedures
East Lindsey District Council
The Hub, Mareham Road
Horncastle
LN9 6PH
UK
Internet address(es)
URL: https://www.e-lindsey.gov.uk/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
East Lindsey District Council
The Hub, Mareham Road
Horncastle
LN9 6PH
UK
Internet address(es)
URL: https://www.e-lindsey.gov.uk/
VI.5) Date of dispatch of this notice
02/11/2023