Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Fife Council
Fife House, North Street
Glenrothes
KY7 5LT
UK
Contact person: Billie Robb
Telephone: +44 3451550000
E-mail: billie.robb@fife.gov.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.fife.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Flat Roof Repairs, Maintenance and Replacement
Reference number: CW0133
II.1.2) Main CPV code
45261900
II.1.3) Type of contract
Works
II.1.4) Short description
Lot 3 Flat Roof Repair and Maintenance
- Works retaining the existing roof coverings
- Installing new insulation and
- Installing Single Ply Membrane
- Rhone Repairs (include for painting also if required) and renewal UPVC and Cast Iron
- Scaffold
- Roof Survey and Reports with Photographs
- Fascia and Soffit repairs (include for painting also if required) and renewal
- Lead work
- Aerials and Satellite Dishes
- Decoration
Covering all of the following areas.
- General Flat Roofing and Repairs including emergencies
- Emergency / Roof Leaks/ Clear Roofs / Clean rhones/ gutters
Lot 4 Flat Roof Replacements
Specification will be confirmed in Stage 2 – Tender exercise
It is anticipated that the following trades will be covered by the framework
- Roofer / Slater
- Joiner
- Builder
- Plumber
- Painter
- Scaffolder
It is anticipated that the following plant and tools may be required but not limited to
- EPL
- Leo Platform Lift
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 3
II.2.1) Title
Flat Roof Repairs and Maintenance
II.2.2) Additional CPV code(s)
45261920
45261910
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
Lot 3 Flat Roof Repair and Maintenance
- Works retaining the existing roof coverings
- Installing new insulation and
- Installing Single Ply Membrane
- Rhone Repairs (include for painting also if required) and renewal UPVC and Cast Iron
- Scaffold
- Roof Survey and Reports with Photographs
- Fascia and Soffit repairs (include for painting also if required) and renewal
- Lead work
- Aerials and Satellite Dishes
- Decoration
Covering all of the following areas.
- General Flat Roofing and Repairs including emergencies
- Emergency / Roof Leaks/ Clear Roofs / Clean rhones/ gutters
II.2.5) Award criteria
Criteria below:
Quality criterion: Overall
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24 month extension
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Flat Roof Replacement
II.2.2) Additional CPV code(s)
45261910
II.2.3) Place of performance
NUTS code:
UKM72
II.2.4) Description of the procurement
Lot 4 Flat Roof Replacements
Specification will be confirmed in Stage 2 – Tender exercise
It is anticipated that the following trades will be covered by the framework
- Roofer / Slater
- Joiner
- Builder
- Plumber
- Painter
- Scaffolder
It is anticipated that the following plant and tools may be required but not limited to
- EPL
- Leo Platform Lift
II.2.5) Award criteria
Criteria below:
Quality criterion: overall
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
24 month extension
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please see Guidance Notes Roofing Repairs and Replacements - Lot 3 and Lot 4
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Framework Agreement will be concluded under the conditions of SBCC Framework Agreement for Use in Scotland (2016 Edition), and the award of individual Work Packages will be made under the conditions of
Standard Building Sub-Contract Agreement for use in Scotland 2016 (SBCSub/A/Scot) with standard Building Sub – Contract Conditions for use in Scotland 2016 (SBCSSub/C/Scot)
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/12/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/12/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/06/2024
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=748989.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits will be a scored Quality Question in Stage 2
(SC Ref:748989)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=748989
VI.4) Procedures for review
VI.4.1) Review body
Sheriff Court
Kirkcaldy
UK
VI.5) Date of dispatch of this notice
03/11/2023