II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The service requires skills and expertise including:
• working with production companies to arrange all film and TV shoots in the borough
• liaising with council departments, statutory bodies, community groups and residents
• negotiating fees and administering financial transactions
• facilitating services such as parking and traffic management orders
• identifying locations
• issuing filming licenses
• monitoring shoots of a particular size
• feeding back regional and national policy changes to council services (e.g. drone use, privacy laws)
• delivering a high quality skills development and employment offer within the industry for Islington residents
Ensuring that the film service is managed by industry specialists is essential to optimising the benefits for Islington residents. The role requires engagement with many of Islington Council’s service areas and public, private and voluntary sector partners. It demands a distinct skill set that combines industry intelligence with an understanding of working practises both within the screen industries and with relevant authorities.
This contract is being procured as a services concession contract to ensure a managed film service at no cost to the council and with minimal risks as costs associated with delivering the service are effectively covered. The income is divided between the following parties, in order of magnitude from largest to smallest: direct payments to council services (e.g. parking and highways), a percentage of revenue assigned to the contractor, a percentage of revenue assigned to the council, and payments to third parties (community groups). The contract value is based on projected figures for turnover through income generated by film services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Proposed approach to social value, sustainability and environment
/ Weighting: 30
Quality criterion: Proposed approach to business process and service methodology including ICT
/ Weighting: 5
Quality criterion: Proposed approach to filming
/ Weighting: 5
Quality criterion: Proposed approach to organisational structure and staff expertise
/ Weighting: 5
Quality criterion: Proposed approach to business development: marketing, development, fees and charges
/ Weighting: 5
Quality criterion: Proposed approach to resident and stakeholder engagement: engagement, consultation and safeguarding
/ Weighting: 5
Quality criterion: Proposed approach to risk management, monitoring and performance management
/ Weighting: 5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
7 917 288.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The services concession contract period will be for 36 months from an estimated start date of 1 May 2024 with options to extend for five (5) periods of 12 months each (maximum 96 months).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Award sub-criteria:
Proposed approach to social value, sustainability and environment (30%, made up of):
- local employment and mentoring - 15%
- sustainability and environment – 15%
Cost 40%, made up of:
- Revenue share - 25%
- Financial viability of business model - 10%
- Service delivery costs - 5%
Tenderers should be aware that we reserve the right to hold presentations during the tender process. Presentations and/or interviews will be for verification/clarification purposes of the written submission.
Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender.
Late submissions will not be accepted.