Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cardiff and Vale College
One Canal Parade, Dumballs Road
Cardiff
CF10 5BF
UK
Contact person: Alex Ley
Telephone: +44 02920250250
E-mail: tenders@cavc.ac.uk
NUTS: UKL22
Internet address(es)
Main address: https://cavc.ac.uk/en
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0421
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Further Education College
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CAVC-EPCD-21-011 - Cleaning Provision
II.1.2) Main CPV code
90900000
II.1.3) Type of contract
Services
II.1.4) Short description
The service required will involve a comprehensive cleaning service including routine and non-routine internal cleaning, plus some specific external cleaning. The contract will be a fixed cost contract against the specification provided and as an indication of contract size, the total internal space for cleaning purposes is approx. 52,000m²
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 765 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90900000
90910000
90911000
90911200
90911300
90919000
90919200
90919300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
This is a new contract that is scheduled to commence at the start of NOVEMBER 2021 for a period of FOUR years, with the option to extend for a further TWO years solely at the discretion of the contracting authority and is dependent on performance.
The service required will involve a comprehensive cleaning service including routine and non-routine internal cleaning, plus some specific external cleaning. The contract will be a fixed cost contract against the specification provided and as an indication of contract size, the total internal space for cleaning purposes is approx. 52,000m².
The contract will be awarded as one contract for this location. For the purposes of this exercise, throughout the remainder of this document, all references to contract and/or contractor should be read as including one single contract or contractor.
Cardiff & Vale College wishes to be proud of its outsourced cleaning services which must reflect the high standard of education provided as its core activity. We are looking for a contractor that can excel in this particular type of environment and can provide the flexibility required considering the different demands of term-time, non-term-time and seasons, as well as the wide variety of building types, finishes and uses that make up the estate.
II.2.5) Award criteria
Quality criterion: Practical Considerations
/ Weighting: 10
Quality criterion: Contract Management and Support
/ Weighting: 10
Quality criterion: Quality Management Proposals
/ Weighting: 10
Quality criterion: Experience, Skills & Technical standard & Benefits
/ Weighting: 25
Quality criterion: Community Benefits & Procurement
/ Weighting: 5
Quality criterion: Alternative cleaning initiatives
/ Weighting: 5
Quality criterion: Presentation
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The College has a number of new buildings/sites that need urgent servicing.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 022-121617
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/02/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
A Quality Service Limited
Windsor House, Main Road, Llantwit Fardre
Pontypridd
CF382HE
UK
Telephone: +44 7483403615
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
919 988.00
GBP
/ Highest offer:
1 063 764.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:128104)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
06/11/2023