Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
Department for Transport
London
UK
E-mail: Elaine.Teoh@mcga.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-transport/about/procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://dft.app.jaggaer.com/web/login.html
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Maritime Policy
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IMO Miscellaneous Major Repairs 2024
II.1.2) Main CPV code
50710000
II.1.3) Type of contract
Services
II.1.4) Short description
Subject to budget confirmation, the IMO Miscellaneous Major Repairs 2024 is expected to include:
1. Kitchen Ductwork remedial works, including final design coordination, as follows:
- Modify existing ceiling to provide access to kitchen extract ductwork for cleaning and maintenance.
- Supply and install additional access panels within the kitchen ductwork for cleaning and maintenance.
- Remove fire dampers from extract ductwork.
- Replace existing kitchen extract ductwork with fire rated ductwork.
- Replace solid ceiling for grid system in part of restaurant servery area.
2. Replacement of existing lighting control system and light fittings to LED within, including associated final design coordination, in the following areas:
- Restaurant
- Ground Floor entrance hall
3. Replacement of existing fan coil unit controllers within the restaurant area with all the necessary ancillaries
The outline scope of works following the above contractors design portion shall comprise, but is not limited to, the following:
- Undertake full detail design of all necessary modifications to existing control systems
- Supply and install new outstation controllers within riser control enclosures
- Supply and install new fan coil unit controllers and associated sensors
- Modify BMS head end to fully incorporate new controllers
We are looking for a Principal Contractor to deliver the full work package. The work areas for the kitchen ductwork and restaurant lighting [and FCU controllers] works overlap.
It is vital that validations for the kitchen ductwork and lighting upgrade in the restaurant areas are undertaken promptly after contract award due to material lead-times. The full package of works must be completed within a 5-week window during the summer when the restaurant will be closed. The restaurant will not be closed at any other time during 2024.
The Department has been undertaking a phased upgrade programme for the replacement of obsolete FCU controllers. Due to complexities with the interface between the new and existing BMS system there will be a named Controls Specialist for this element of work.
The provisional timetable for this procurement is:
w/c 27 November 2023 - Issue of tender documents via Jaggaer
8 December + w/c 11 December 2023 - Site visits
18 January 2024 - Tender deadline
Mid-March 2024 - Contract Award
April - Validations on site by appointed contractor
29 July – 30 August 2024 - Works on site, London
If you are interested in this opportunity please inform Elaine.Teoh@mcga.gov.uk and register for a Jaggaer account: https://dft.app.jaggaer.com/web/login.html
The tender documents will be issued via Jaggaer.
A further Notice will be published once the tender goes live. The notice will confirm site visit dates, instructions of how to book onto a visit and the process for clarification questions.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31211110
31600000
39563530
39717000
44115100
45331210
48000000
50000000
50700000
50710000
50712000
50800000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Works
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
30/11/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Department for Transport
London
UK
VI.5) Date of dispatch of this notice
07/11/2023