Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Ms Jodie Wakefield
Telephone: +44 7392102892
E-mail: JWakefield@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: http://www.swindon.gov.uk/
Address of the buyer profile: http://www.swindon.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Alarm Support Contrator
Reference number: DN698152
II.1.2) Main CPV code
51700000
II.1.3) Type of contract
Services
II.1.4) Short description
Fire Alarm Support Contractor
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Fire Alarm Support Contractor
Project Description
Swindon Borough Council (SBC), wishes to submit to tender the requirements for the provision of a fire alarm support contractor to complete testing on our complex fire alarm systems, including planned and reactive maintenance. Repair support on fire systems to support our in-house team, as well as emergency out of hours support for all fire alarm systems, this includes both conventional types and addressable systems located within all buildings owned and managed by Swindon Borough Council for a period of 2 years + 2 year optional extension period to start on 1st May 2024.
The initial contract term will be for 24 months with an option to extend for a further 24 months (1 periods of 24 months) for a potential total contract term of 4 years as stated in the ITT documents. Estimated contract spend is between £135,000 and £138,000 across the initial 2 year contract term and between £270,000 and £276,000 across the potential total 4 year contract term.
Full details relating to the Goods and Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 29th November 2023, 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 7th December 2023, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN698152
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.1.5) Estimated total value
Value excluding VAT:
276 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31625200
45312100
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Fire Alarm Support Contractor
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Fire Alarm Support Contractor
Project Description
Swindon Borough Council (SBC), wishes to submit to tender the requirements for the provision of a fire alarm support contractor to complete testing on our complex fire alarm systems, including planned and reactive maintenance. Repair support on fire systems to support our in-house team, as well as emergency out of hours support for all fire alarm systems, this includes both conventional types and addressable systems located within all buildings owned and managed by Swindon Borough Council for a period of 2 years + 2 year optional extension period to start on 1st May 2024.
The initial contract term will be for 24 months with an option to extend for a further 24 months (1 periods of 24 months) for a potential total contract term of 4 years as stated in the ITT documents. Estimated contract spend is between £135,000 and £138,000 across the initial 2 year contract term and between £270,000 and £276,000 across the potential total 4 year contract term.
Full details relating to the Goods and Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 29th November 2023, 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 7th December 2023, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Please note that this project has been advertised on Find a Tender Service (FTS) Contract Notice/Contracts Finder/ other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ http://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN698152
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/05/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract term will be for 24 months with an option to extend for a further 24 months (1 periods of 24 months) for a potential total contract term of 4 years as stated in the ITT documents.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
In the Procurement Documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/12/2023
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
07/12/2023
Local time: 15:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Swindon
UK
VI.5) Date of dispatch of this notice
07/11/2023