Contract notice
Section I: Contracting
authority
I.1) Name and addresses
River Clyde Homes
Clyde View, 22 Pottery Street
Greenock
PA15 2UZ
UK
Telephone: +44 8000132196
E-mail: procurement@riverclydehomes.org.uk
NUTS: UKM83
Internet address(es)
Main address: http://riverclydehomes.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning & Specialist Estate Services
Reference number: RCH599
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
River Clyde Homes are looking to procure a company to undertake ad-hoc cleaning and specialist estate works for properties under our control.
The scope of the works will include, but is not limited to:
-Trauma Cleaning
-Sharps Removal
-Graffiti Removal
-Removal of Fly Tipping
-Common Area & Garden Cleans
-Close Cleaning
-Standard Cleans
-Deep Cleans
A detailed specification in relation to what is required for each work item is provided within the tender document.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45452000
90911200
90918000
II.2.3) Place of performance
NUTS code:
UKM83
Main site or place of performance:
Inverclyde
II.2.4) Description of the procurement
River Clyde Homes are looking to procure a company to undertake ad-hoc cleaning and specialist estate works for properties under our control.
The scope of the works will include, but is not limited to:
Trauma Cleaning-
-Sharps Removal
-Graffiti Removal
-Removal of Fly Tipping
-Common Area & Garden Cleans
-Close Cleaning
-Standard Cleans
-Deep Cleans
A detailed specification in relation to what is required for each work item is provided within the tender document.
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract Management
/ Weighting: 30.00%
Quality criterion: Community Benefits
/ Weighting: 5.00%
Quality criterion: Fair Work First
/ Weighting: 5.00%
Quality criterion: Data Protection Checklist
/ Weighting: Pass/Fail
Price
/ Weighting:
60%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract will run for an initial 2-year period. RCH may wish, at its sole discretion, to extend any resultant agreement for a further 2, 12 month periods subject to the agreement of the successful bidder.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
SPD question 4B.5.1
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers Liability Insurance = 5m GBP
Bidders should indicate whether they hold the required cover in the table provided within the SPD
SPD question 4B.5.2
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Public Liability Insurance = 2m GBP
Bidders should indicate whether they hold the required cover in the table provided within the SPD.
SPD Question 4B.6
The bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH’s Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the SPD.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The contract will be subject to formal Key Performance Indicators which are detailed within the attached tender document.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/12/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
November 2027
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Tenders must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the post box will not be considered. Any questions in relation to the tender must be raised via the 'Question & Answer' function of the PCS website. Tenderers should ensure they read and understand the SPD guidance document attached to the contract notice prior to submitting a bid.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=749751.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Bidders are required to set out what specific, tangible, community benefits they will bring to the Inverclyde area in the event of a successful bid. The response may address but is not limited to, targeted recruitment & training; equal opportunities; supply-chain initiatives; environmental initiatives (recycling), community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme. 5.00% of the total tender score will be allocated for this award criterion.
(SC Ref:749751)
VI.4) Procedures for review
VI.4.1) Review body
Greenock Sheriff Court House,
1 Nelson St, Greenock
Greenock
PA15 1TP
UK
Internet address(es)
URL: http://riverclydehomes.org.uk
VI.5) Date of dispatch of this notice
08/11/2023