Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
UK
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.eastlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for Roofing
Reference number: ELC-23-0173
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
East Lothian Council (the Council) is inviting bids from suitably qualified, competent, capable and experienced contractors for the Framework For Roofing.
There are 2 Lots for this framework:
-Lot 1: General Roofing Works
-Lot 2: Minor Roofing Works
II.1.5) Estimated total value
Value excluding VAT:
4 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
General Roofing Works
II.2.2) Additional CPV code(s)
45260000
45261000
45261100
45261200
45261210
45261211
45261213
45261215
45261220
45261221
45261410
45261900
45261910
45261920
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
Lot 1: General Roofing Works:
Work allocated using this Lot will be for higher value roofing works than Lot 2 and comprises a range of work involving more than one trade.
The Term Maintenance Contract for Roofing is for East Lothian Council for Public and Estates Buildings and includes (but not restricted to) the following Asset Types:
-Area Housing Offices.
-Cemeteries.
-Children Centres.
-Community Centres.
-Day Centres.
-Depots.
-Halls.
-Libraries.
-Museums.
-Offices.
-Old Peoples Homes.
-Pavillions.
-Primary Schools.
-Resource Centres.
-Sports Centres.
-Public Toilets.
-Town Houses.
-Youth Centres.
-Estates Leased Properties.
-HMO Properties.
II.2.5) Award criteria
Criteria below:
Quality criterion: Relevant Experience of this type of work
/ Weighting: 10
Quality criterion: Key Staff & Their Experience
/ Weighting: 5
Quality criterion: Quality of Service
/ Weighting: 10
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
2 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The initial term will be for 3 years, with the option to extend once for 1 year (3+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010
Lot No: 2
II.2.1) Title
Minor Roofing Works
II.2.2) Additional CPV code(s)
45260000
45261000
45261100
45261200
45261210
45261211
45261212
45261213
45261214
45261215
45261220
45261221
45261410
45261900
45261910
45261920
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
East Lothian
II.2.4) Description of the procurement
Lot 2: Minor Roofing Works:
Work allocated using this Lot will be for lower value more piecemeal roofing work than Lot 1, and comprises isolated low value roof repairs and reactive maintenance works to Lot 1.
The Framework Contract for Roofing is for East Lothian Council Housing and includes (but is not limited to) the following asset types:
Council housing. Blocks of flats, terraced and detached council houses
II.2.5) Award criteria
Criteria below:
Quality criterion: Relevant experience of this type of work
/ Weighting: 10
Quality criterion: Key Staff & Their Experience
/ Weighting: 5
Quality criterion: Quality of Service
/ Weighting: 10
Quality criterion: Fair Work First
/ Weighting: 5
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
2 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The contract period will be for an initial 3 years with the option to extend once by 1 year (3+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. This includes an employer’s obligations under National Minimum Wage Act 1998 and the Equality Act 2010
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 8
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/12/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
13/12/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Yes, renewal anticipated for November 2028
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=749163.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
This will be a framework agreement, anticipated value of individual call offs is less than 4M GBP.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community Benefits are a requirement of this contract.
A summary of the expected community benefits has been provided as follows:
The Service Provider shall engage with the Council with regard to delivering proportionate Community Benefits in relation to the Contract in terms of social, economic, and environmental benefits, in order to achieve sustainability and best value from public spending to benefit the community.
(SC Ref:749163)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=749163
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
UK
VI.5) Date of dispatch of this notice
08/11/2023