Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Contact person: Zoe Wilson
Telephone: +44 1563576000
E-mail: Zoe.Wilson@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Independent Lead Reviewers Open Framework
Reference number: PS/23/132
II.1.2) Main CPV code
85321000
II.1.3) Type of contract
Services
II.1.4) Short description
CONTEXT: INDEPENDENT LEAD REVIEWERS FRAMEWORK
The Scottish Government published Learning Review Guidance for public protection in 2022 and Learning Reviews are monitored, analysed and quality assured by the Care Inspectorate. Commissioning external Independent Lead Reviewers will improve the quality and efficiency of local Learning Reviews. The economic cost of harm caused in the context of child and adult protection in East Ayrshire is challenging to quantify – learning from occurrences of harm is essential to reduce the human and economic impacts for the future. Externally appointed Independent Lead Reviewers will support transparent and impartial learning and improvement actions. Commissioning through a framework arrangement supports contractual, financial and quality assurance consistency and efficiency. Development of a commissioning framework will facilitate flexibility to respond to fluctuating and unpredictable levels of demand.
OBJECTIVES OF THE SERVICE
Independent Lead Reviewers will:
1. Lead on all aspects of undertaking a full public protection Learning Review for a child or adult in East Ayrshire
2. Work to a Terms of Reference and timescales for the Learning Review already agreed by the Learning Review Panel
3. Chair and lead the Review Team for the duration of the Learning Review
4. Lead on multi-agency case information review activities, practitioner and manager workshops and family / carer liaison (if appropriate)
5. Deliver a Learning Review report identifying strengths, learning and areas for improvement
6. Be accountable and report to the Learning Review Panel and Chief Officer Group
7. Be supported by the relevant APC or CPC Chair and Lead Officer
SERVICE DELIVERY
External Independent Lead Reviewers will only be appointed once a Learning Review has been agreed through the respective Learning Review Panel, the Adult or Child Protection Committee and the Chief Officer Group in East Ayrshire. When a Learning Review has been agreed as requiring an external Independent Lead Reviewer, information about the required service will be sent to all Reviewers on the Framework.
It is anticipated that there may be up to four Learning Reviews requiring Independent Lead Reviewers per year, however, this is unpredictable and demand may therefore fluctuate. It is also estimated that each Learning Review may take between 3-6 months to complete, however, depending on the complexity this may also vary. Information about individual Learning Reviews and estimated timescales will be provided at the point of commission.
Independent Lead Reviewers will be contracted by East Ayrshire Council on a consultancy contract for the duration of the Learning Review work being undertaken. The Lead Reviewer will be contracted by the Senior Manager – Protection & Learning but report to the respective Learning Review Panel and APC / CPC Chair for the duration of the review period. The Terms of Reference for the Learning Review and Learning Review Team will have been identified and agreed by the start of the contract and will be shared with the Independent Lead Reviewer through a Briefing Meeting at the commencement of the contract. Independent Lead Reviewers will be supported through the Protection & Learning Team and access all information required for the Learning Review through an East Ayrshire Council networked and secure device.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85320000
85321000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
CONTEXT: INDEPENDENT LEAD REVIEWERS FRAMEWORK
The Scottish Government published Learning Review Guidance for public protection in 2022 and Learning Reviews are monitored, analysed and quality assured by the Care Inspectorate. Commissioning external Independent Lead Reviewers will improve the quality and efficiency of local Learning Reviews. The economic cost of harm caused in the context of child and adult protection in East Ayrshire is challenging to quantify – learning from occurrences of harm is essential to reduce the human and economic impacts for the future. Externally appointed Independent Lead Reviewers will support transparent and impartial learning and improvement actions. Commissioning through a framework arrangement supports contractual, financial and quality assurance consistency and efficiency. Development of a commissioning framework will facilitate flexibility to respond to fluctuating and unpredictable levels of demand.
OBJECTIVES OF THE SERVICE
Independent Lead Reviewers will:
1.Lead on all aspects of undertaking a full public protection Learning Review for a child or adult in East Ayrshire
2.Work to a Terms of Reference and timescales for the Learning Review already agreed by the Learning Review Panel
3.Chair and lead the Review Team for the duration of the Learning Review
4.Lead on multi-agency case information review activities, practitioner and manager workshops and family / carer liaison (if appropriate)
5.Deliver a Learning Review report identifying strengths, learning and areas for improvement
6.Be accountable and report to the Learning Review Panel and Chief Officer Group
7.Be supported by the relevant APC or CPC Chair and Lead Officer
SERVICE DELIVERY
External Independent Lead Reviewers will only be appointed once a Learning Review has been agreed through the respective Learning Review Panel, the Adult or Child Protection Committee and the Chief Officer Group in East Ayrshire. When a Learning Review has been agreed as requiring an external Independent Lead Reviewer, information about the required service will be sent to all Reviewers on the Framework.
It is anticipated that there may be up to four Learning Reviews requiring Independent Lead Reviewers per year, however, this is unpredictable and demand may therefore fluctuate. It is also estimated that each Learning Review may take between 3-6 months to complete, however, depending on the complexity this may also vary. Information about individual Learning Reviews and estimated timescales will be provided at the point of commission.
Independent Lead Reviewers will be contracted by East Ayrshire Council on a consultancy contract for the duration of the Learning Review work being undertaken.
OPERATION OF THE FRAMEWORK
The Framework will be in place for a duration of four years from the initial award date. It will operate under the parameters of the Light Touch Regime of ‘social and other specific services’ under Public Contracts (Scotland) Regulations 2015. This Framework will be open to new entrants throughout the duration. Any new entrants will be required to undergo the same application and selection process as all other tenderers awarded on to the framework. This Framework will operate on a call-off basis. It should be noted that East Ayrshire Council and the H&SCP have no obligation to purchase from this Framework with no guaranteed volumes or minimum levels of business throughout. Purchase orders will be issued to confirm any call-off from the Framework.
This PIN will remain open for the 4 year duration of the open framework. The initial application period will end on 29th November 2023.
The open framework (PS/23/132) will expire in December 2027.
II.2.14) Additional information
This PIN will remain open for the 4 year duration of the open framework. The initial application period will end on 29th November 2023.
If you have missed the initial application window stated above, new entrants can request an application pack at any point until 30th November 2027 by emailing Zoe.Wilson@east-ayrshire.gov.uk directly or alternatively procurement@east-ayrshire.gov.uk.
II.3) Estimated date of publication of contract notice:
30/12/2027
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
This PIN will remain open for the 4 year duration of the open framework. The initial application period will end on 29th November 2023.
If you have missed the initial application window stated above, new entrants can request an application pack at any point until 30th November 2027 by emailing Zoe.Wilson@east-ayrshire.gov.uk directly or alternatively procurement@east-ayrshire.gov.uk.
The framework will lapse in December 2027. No applications will be accepted after this date. It is not currently known (Nov 2023) if there will be a subsequent framework from 2028 onwards.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=749824.
(SC Ref:749824)
VI.5) Date of dispatch of this notice
08/11/2023