Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Chase School
Malvern
WR14 3NZ
UK
Contact person: Maria Robinson-Pus
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKG12
Internet address(es)
Main address: http://www.chase.worcs.sch.uk/
I.4) Type of the contracting authority
Other: Education Institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Chase School - Catering Services
Reference number: MPN-10256
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The Chase School is currently out to tender for the provision of a full daily catering service.The services at the school are currently outsourced.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning breaks at some sites and full lunch service for each school day at all sites. The school is split over two sites: catering facilities at the school include the main dining areas and servery, a sixth form cafe, an extra 'Oasis' servery and a classroom know as 'M3'.Across the school there are currently 1372 pupils on roll for the academic year 2022/23. Of this figure, 198 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 395 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG12
Main site or place of performance:
II.2.4) Description of the procurement
The Chase School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of a sixth form cafe from 09.30am, morning break and a full lunch service for each school day over all sites. The catering facilities at the School include the main dining area/servery, plus a sixth form cafe, a site known as 'Oasis' and a classroom known as 'M3'. All outlets are available to all pupils [with the exception of the 6th Form Cafe which is reserved for the 6th Form pupils. staff also use this cafe. There are currently 1372 pupils on roll for the academic year 2022/2023. Of this figure, 198 pupils are entitled to free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 90
Price
/ Weighting:
10
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with four possible extensions of six months each meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract will be awarded for an initial period of three years with four possible extensions of six months each meaning a maximum contract length of five years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-016951
Section V: Award of contract
Contract No: The Chase School
Title: Catering Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/10/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aspens Services Ltd
Ground Floor, Teme House, Whittington Hall
Whittington, Worcestershire
UK
NUTS: UKG12
Internet address(es)
URL: www.aspens-services.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 863 991.90
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Chase School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
10/11/2023